Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Protocol, Visits and Events
Note: All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Please note that due to Covid-19 outbreak, the start date of employment mentioned in the advert is tentative, subject to normal business of British High Commission. All recruitment campaigns will remain open for applications, we will progress the recruitment process as swiftly as possible and continue to review all applications, monitor progress and developments. We will be in touch with you for the interviews/ should there be further updates on the application, however given the circumstances, kindly expect some delay in response and please reach out to [email protected] , if you have any further questions.
Main Purpose of the Job
The job holder will provide high level platform support within Corporate Services Section. You will be responsible for implementing good Protocol policies and practices and providing key operational delivery to expedite imports and exports for the British Deputy High Commission (BDHC) office and staff. Additional tasks include BDHC representative when facilitating arrivals and departures of the VIPs at the airport; support to CS team as and when required.
Roles and Responsibilities
Protocol: 75%
- Import and Export of Official and Personal shipments – Prepare Import and Export Permissions before sending to the Ministry for approval. Liaise with designated freight forwarders and Customs for speedy clearance and delivery (this involves use of Government of Pakistan (GoP) online systems – PROSYS and WEBOC);
- Departure / Arrival briefings to UK based staff – Conduct departure/arrival briefings for UK based staff to help them import/export their belongings to and from Pakistan;
- Airport Facilitation – Smooth facilitation of the High Commissioner and visiting UK Government Ministers and VIPs arriving and departing from Pakistani Airports. This involves liaising with the airport authorities and airlines and ability to drive official vehicles;
- Preparation of Documentation – To prepare miscellaneous documents and cases for the Ministry of Foreign Affairs and other Partners across Government including:
- Airport Passes;
- Third Country visas for official visits;
- Pakistan visas and Accreditation Cards;
- Understanding movement requests and rules related to movements of diplomats; and,
- Dealing with other Diplomatic Missions
- To build and maintain good relationship between the BDHC and various Govt. and other offices i.e. Local and Provincial authorities, Ministry of Foreign Affairs, Civil Aviation Authority, Airport Security Force, Pakistan Customs, Immigration, Utility companies, Airlines and Travel Agencies.
- Getting tax exemptions and GST claims as and when required
Support the CS Team and Network: 25%
- Support in raising Purchase Order on the system for the team.
- Provide coverage for team as and when needed
- Support in routine procurement of goods and Services for the post through a procurement credit card
Learning and development opportunities:
Cross-mission Learning and Development opportunities including:
- Formal in-house and external training;
- Coaching, mentoring and job shadowing; and,
- Structured learning on the job, including stretching objectives and work.
Working patterns:
- Full-time position based in Karachi; and,
- Occasional out-of-hours working on airport duties.
- Excellent IT Skills;
- Well organised with ability to demonstrate flexibility;
- 3 years relevant experience working in office administration.
- Good written and spoken communication
- Should be flexible and be ready to work other than normal working hours
- Should be a team player.
Language requirements:
Language: English, Urdu
Level of language required: Fluent in written and spoken
· Driving Licence (LTV)
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience
12 October 2021
A2 (L)
Fixed Term, Full-time
41
36 months
South Asia & Afghanistan
Pakistan
Karachi
British Deputy High Commission
1
PKR
PKR 105,232 per month
15 November 2021
Salary Details:
For BHC candidates, the Country Based Staff BHC Terms & Conditions will apply. For other than BHC candidates the basic salary will be PKR 105,232 per month.
The BHC is recognised as a good employer, with a robust, fair and transparent performance management & appraisal system linked to increments and staff bonuses. We have a 5-day working week, plus annual leave, public holidays, maternity leave provision, special leave, paid sick leave provision; ample development opportunities, travel opportunities, a good organisational culture, and excellent work/life balance.
Around half of our work forces are women. We treat people with respect and equality and have a policy of zero tolerance for any form of discrimination, bullying, or harassment.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCDO has anywhere across the globe. We are aiming to make it the best
’Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.’’
To Apply:
Please note applications without (a) and (b) will not be considered.
A. Complete the Online Application Form
B. Complete the Motivation and Competency Segment in the Online Application Form
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers, else the applications will not be considered.
We will accept only online applications by 12th October 2021 (latest by 23:55 hours PKT).
Please note that all the applicants will be required to strictly adhere to the security guidelines for British High Commission
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
The appointment will be subject to Police Verification and other checks including references, medical, educational and professional.
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.