Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Protocol, Visits and Events
Main purpose of job:
The job holder will provide high level platform support within Corporate Services Section. You will be responsible for implementing good Protocol policies and practices and providing key operational delivery in liaison with the Ministry of Foreign Affairs and other local authorities to facilitate the smooth running of the Embassy and providing logistical support to the Embassy and its staff.
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Meticulous preparation of required paperwork and liaison with Government of Sudan to provide logistics required for the Embassy to function effectively including liaison on visas for UK staff and visitors; applications for residency; ID’s, driving licences; travel permits; customs clearance; liaison with airport authorities for official Diplomatic deliveries.
- Complete import and export processes for diplomatic staff and families (heavy baggage, vehicles and airfreight).
- Regular networking with stakeholders at airports, ports and shipping companies to ensure rapid release of Embassy goods for earliest customs clearance and delivery.
- Airport Facilitation – smooth facilitation of Embassy Staff, visitors and VIPs arriving and departing from Sudan Airports.
- Understanding movement requests and rules related to movements of diplomats and travel permits
- Drafting of NVs and follow up with MFA & other Government authorities and arranging appointments.
- Facilitation of overflight approvals with the Civil Aviation Authority.
- To build and maintain good working relationship between the Embassy and various Government Ministries including Ministry of Foreign Affairs, Ceremonies, Customs, Civil Aviation Authority, Airport Immigration etc
- Provide regular, clear and timely updates on protocol issues to customers and help maintain protocol tracker to provide statistics to evidence the level of service provided.
- Liaison with the Diplomatic Traffic Police for the official/ private vehicles, request for registration and annual renewal; manufacture diplomatic plates and traffic inspection.
- Provide administration support as required within the Corporate Services Team.
- 3 years relevant office administrative/executive experience
- Comfortable with a process driven role, enabling our frontline teams to deliver
- Ability to manage detailed processes
- Commitment to customer service
- IT skills/ability to work with Outlook/windows/excel/TEAMS.
- Full driving licence
- Experience working with Government administrations.
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
18 November 2021
A2 (L)
Fixed Term
12 months
Africa
Sudan
Khartoum
British Embassy
1
USD 1, 170.21 plus Transport Allowance $ 72
1 December 2021
The Successful candidate will receive training on all Embassy processes and IT systems.
Other Learning and Development opportunities including
- Strong induction process
- Formal in-house on-line training
- Coaching, mentoring and job shadowing
- Structured learning on the job, including stretching objectives and work
- Clear set of Embassy cultures and values
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British Embassy will never request any payment or fees to apply for a position.
- Employees recruited locally by the British Embassy in Khartoum are subject to Terms and Conditions of Service according to local employment law in Sudan.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to; Obtain the relevant permit; Pay the fees for the permit; Make arrangements to relocate; Meet the costs to relocation
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates
- British Embassy will only contact successful candidates, if you do not hear from us please consider your application unsuccessful
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.