Foreign, Commonwealth and Development Office (Residence and Support Staff)
Residence Coordinator
Note : All applicants are required to mandatorily fill the complete online application form including the employment and educational details, motivational segment and the competency based questions. We will be thoroughly reviewing the application forms only for all the required details. Forms that are incomplete in any respect will not be considered while shortlisting for the next stage.
Please note that due to Covid-19 outbreak, the start date of employment mentioned in the advert is tentative, subject to normal business of British High Commission. All recruitment campaigns will remain open for applications, we will progress the recruitment process as swiftly as possible and continue to review all applications, monitor progress and developments. We will be in touch with you for the interviews/ should there be further updates on the application, however given the circumstances, kindly expect some delay in response and please reach out to [email protected], if you have any further questions.
Please note: This is a fixed term position for 12 months.
Main purpose of job:
To run the official residence of the British Ambassador to Nepal to a high standard, working closely with the Ambassador’s household staff, her personal assistant and members of the Embassy. The job holder will also be the Event Manager for official Embassy events and will plan and manage Embassy events on behalf of a variety of teams.
Roles and responsibilities:
Residence Management
- Ensure successful day-to-day operation of the Residence to a high standard.
- Ensure visitors are professionally cared for during their stay, including Health & Safety requirements are met (with advice from the Corporate Service team).
- Ensure that the Residence and garden are well kept at all times in liaison with Facilities Management, and overseeing Residence maintenance issues in liaison with Technical Works team
- To be responsible for the Residence official furnishings/inventory, GAC and budget.
- To be responsible for furniture procurement and roll over plans as per FCDO furniture policies.
Events Management
- Plan and manage embassy events in coordination on behalf of staff and/or teams across the Embassy.
- Ensure events at the Residence or Sterling Club are delivered to a high standard.
- Manage event budgets and staffing charge it to necessary code (programme, PAG etc)
- Work and negotiate effectively with external clients and contractors (working with HMA’s PA).
- Manage logistics for physical or virtual events, working closely with the policy lead and the comms team.
- Ensure procurement of services for the events are as per the FCDO procurement policy.
Staff Management
- Manage, oversee and give direction to the residence team; to ensure the team pursue their personal development; to support staff during periods of change and look after team wellbeing.
- Residence team’s duties include: supporting all official entertainment; meal and catering planning, cooking and service; cleaning and laundry; preparing for and looking after guests; stock control; administration and budgeting tasks.
- First-point of contact for outsourced personnel.
Operational Management
- Continuously review operations to identify better ways of working to secure best value for money and resource savings.
- Work closely with the Estates and Security Managers and their team over security/maintenance issues.
Financial Management
- To manage Residence income and expenditure, ensuring full compliance with FCDO financial rules and ensure value for money.
- To plan, profile and track expenditure per the forecasted budget for the Residence including costs of official entertainment, procurement of goods, uniforms for staff, wine/drink stocks, etc.
- To be responsible for stores and inventory management including food, drink, furniture and other household effects.
Back up staff for Residential Officer
Resources managed (staff and expenditure):
Up to 5 staff- a mixture of in house and contract staff Residence staff (Chef, Head Steward, Steward/Cleaner, Laundry Attendant). Many more for events.
Language requirements:
Language: English (Spoken and Written: Fluent), Local language desirable
- Proven staff management and delivering through a team.
- Computer literate – Word, Outlook (email) and Excel.
- Working visa, if not Nepali , or have the status to work in Nepal.
Bachelor in Hotel Management or any equivalent
Prior work experience in catering / hospitality industries for at least two years
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
27 August 2021
A2 (L)
Full-time, Fixed term, with possibility of renewal
36
South Asia & Afghanistan
Nepal
Kathmandu
British High Commission
1
NPR 84,390 per month
1 October 2021
For British Embassy candidates, the Local Staff BE Terms & Conditions will apply. Basic salary will be NPR 84,390 per month.
The successful candidate will be provided with annual leaves, maternity/paternity and membership in the Embassy medical benefits scheme as per the Terms & Conditions of Services. The British Embassy in Kathmandu is part of a worldwide network of 240 Posts, representing British political, economic and consular interests overseas.
This is a good opportunity to be part of a strong, diverse team, working in the biggest network that FCO has anywhere across the globe. We are aiming to make it the best. The British Embassy is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
To Apply:
Please note applications without (a), (b) and (c) will not be considered.
a) Complete the Online Application Form.
b) Attach a detailed CV.
c) Complete the Motivation Segment and competency based question in the Online Application Form.
Internal candidates applying for this position need to upload their appraisal forms for the previous 2 years (if applicable) and also inform their current line managers. Else the application will not be considered.
We will accept only online applications by “27 August 2021 till 23:55 Kathmandu Time Zone”.
Please Note:
- Applicants who do not have the required qualification & experience should kindly abstain from applying, as their applications will not be considered.
- Only shortlisted candidates will be contacted and no telephone enquires will be dealt with.
- The appointment will be subject to Police Verification and other checks including references, educational and professional (for external candidates).
We welcome all applications irrespective of age, race, colour, gender, disability, sexual orientation, religion, belief or creed. We are also open to applications from people who want to work flexibly.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.