Foreign, Commonwealth and Development Office (Residence and Support Staff)
Driver / Messenger
The British Embassy in Ljubljana is part of a worldwide network, representing British political, economic and consular interests overseas and is now looking for a Residence Assistant / Her Majesty’s Ambassador (HMA) Driver to drive for the Ambassador / staff in a safe and customer focused manner, maintaining vehicles and ensuring compliance with local and UK requirements. To assist and support the Residence Manager and Residence staff during official events and supervise maintenance workers at the Residence.
Main responsibilities will include:
Events
- Bulk shopping the official residence supplies and occasional stock control;
- Assisting at the receptions;
- Preparing residence for official entertainment: rearranging furniture, laying tables;
- Occasionally serving drinks and biscuits during Ambassador’s official meetings or Embassy staff meetings.
Maintaining of the Residence
- Supervising external suppliers e.g. window cleaners, maintenance professionals, caterers, florists etc.;
- Checking and updating the Residence inventory;
- According to the weather conditions: water garden flowers, plants and grass during the summer months.
General Residence team support
- Occasional paying official Embassy bills at the site of suppliers;
- Attend Residence staff briefing meetings where the plan of work is presented;
- Flexible assistance to the Residence manager to ensure help according to ad-hoc needs of specific event.
Driving
- Excellent customer service with knowledge of local routes respecting local traffic laws and regulations at all times;
- Provide and confirm journey information to the Head of ambassador’s office well in advance;
- Work in partnership with the team and/or suppliers if unexpected changes occur, keeping the customer informed at all times;
- Ensure personal and passenger safety at all times;
- Work in partnership with local police and traffic authorities.
Maintenance
- Ensuring the vehicle is well maintained and cleaned. With issues escalated to the Head of Corporate Services (HCS);
- Ensure that vehicles are prepared, fuelled and secured in advance of trips;
- Ensuring servicing, preventative maintenance and registration are regularly carried out;
- Complete transport administration duties, maintaining an accurate record of all bookings, journeys, mileage records and fuel consumption.
Team Support
- Attend corporate service meetings;
- This position will be required to perform ad-hoc duties that may include transporting documentations and/or diplomatic bags and assisting with duties other than transport related functions.
- Fluency in Slovene and English (both oral and written, minimum C1 level*);
- Good communication and interpersonal skills;
- Strong customer focus;
- Clean driving licence;
- Experience of driving in a professional capacity.
- At least 5 years of proven safe driving experience;
- Experience or completion of an approved vehicle driving course;
- Previous experience driving for government organisations, UN agencies, or other diplomatic missions;
- IT Skills: basic computer (MS Word, Outlook) skills to complete and fill electronic documents.
Making Effective Decisions, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
25 July 2021
S1
Full-time, Fixed term, with possibility of renewal
40 gross
Europe, Eastern Europe & Central Asia
Slovenia
Ljubljana
British Embassy
1
1,336.73 gross
15 August 2021
This is a full-time, temporary position of 40 hours gross per week for one year with the possibility of extension by mutual agreement.
The successful candidate will be subject to professional background, security clearance and a probation period of 6 months probation period.
Learning and development opportunities (and any specific training courses to be completed):
Continuous learning and personal development is really important to us – everyone has strengths to build on, or challenges to overcome. Our L&D offer can help you achieve your best results. Early opportunities will include pre-arrival familiarisation training and formal training from London on our global digital communications approach and network.
The FCDO’s Diplomatic Academy offers a range of courses, including accredited qualifications to help you familiarise yourself with the work of the UK government internationally and how diplomacy works. And L&D funding is available to support your bids for further external training that will benefit you in the role.
As you develop in the role you might also explore job swaps or shadowing across our European network, formal training, and on-the-job training in a range of areas where you may need support.
What do we offer you?
A fun, fast paced, rewarding work environment – you’ll be able to develop ideas that are listened to and often implemented.
Investment in your skills: on-the-job training as well as professional development.
A flexible/hybrid working environment (subject to some Ts & Cs.)
Great colleagues – we are proud to hire friendly, driven, passionate people.
A great place to work: an emphasis on work/life balance and wellbeing, free espresso, and more!
Candidate must have pre-existing work authorisation for Slovenia in order to apply.
Staff recruited locally by the British Embassy in Ljubljana are subject to Terms and Conditions of Service according to local Slovenian employment law.
Visa / Passport requirements: Candidates must currently hold the independent right to live and work in Slovenia and be prepared to ensure that right remains throughout the scope of the contract
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a position.
* Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C2 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarize information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
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