Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Estates
Main purpose of job:
A great opportunity for a talented individual to start a professional career in an exciting, dynamic and international environment at the British Residence in Mexico City:
Roles and responsibilities / what will the jobholder be expected to achieve?:
- Support the Residence Team & the Residence Manager with administrative tasks.
- Support the Ambassador’s family when necessary.
- Keep the Residence Calendar up to date (Word document).
- Assisting with responding to general enquiries.
- Support the section with monthly reports and logs.
- Help maintain clear, accurate and auditable files and records.
- Provide administrative support for events and high-level visits:
-Representational elements for events (place cards, menus, table arrangement).
-Support the Residence Manager with official invitations and guest lists.
- Direct contact with suppliers to ensure professional and accessible service for events and day to day service.
- Direct contact with the Estates Team to keep the maintenance programme of the Residence up to date (word document and Outlook calendar).
- Work closely with other Embassy’s sections.
- Organising, maintaining and updating the information stored on MS Teams.
- Other duties and responsibilities as required.
Please note that the Residence staff don’t have access to firecrest computers and most of them don’t speak English, so we will need your support in the following points:
- Intermediate between Embassy’s internal communication and Residence staff
- Translation of documents and communications.
- Support the team to fill in documents in the computer.
- Keep a log with the pending taks of the Residence team on MS Team Residence / To do List.
Essential on arrival:
- Good written and verbal communications skills.
- Eager to learn and gain experience.
- Ability to work as part of a team
- Strong customers ethic
- Organizational Skills
- Good communication skills
- Proactivity
- Keen attention to the detail
- Flexibility
Language requirements:
Language: English & Spanish
Level of language required: Fluent (written and spoken)
Desirable:
- Proficiency in Microsoft Word, Excel, Power Point and outlook.
- Currently studying or recently graduated with a Barchelor’s degree in International Relations/Business, Communications, Administration, Tourism, Social Work or any other relevant degree
Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
3 May 2021
Internship
Fixed Term, Temporary
25
6 months
Latin America and Spanish speaking Caribbean
Mexico
Mexico City
British Embassy
1
MXN $4,514.00
14 June 2021
Learning and development opportunities (and any specific training courses to be completed):
- Increase proficiency in English and Spanish
- Customer service
- Developing of diplomacy skills
- Understanding the different working areas within the Embassy
- Events Coordination
Candidates must be able to live and work in Mexico in their own right. The successful candidate will be subject to a security clearance and professional reference checks.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Working patterns:
5 hours a day during weekdays.
4 days home office + 1 day per week at the Residence
Monday – Friday
Available timetables (negotiable):
a)09:00-14:00
b)10:00-15:00
All staff at the British Embassy and its Consulates in Mexico are expected to work towards the UK mission statement of Building a UK/Mexico partnership, which makes the world and us more prosperous and secure, and to embody the Embassy’s agreed values of Honesty, Respect, Inclusion And Professionalism.
To help us with our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.