Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
The British Embassy in Berlin is a large overseas mission in the FCDO (Foreign, Commonwealth & Development Office) network, with a considerable number of official visitors including Royals and senior ministers. We are looking for an experienced manager with proven leadership and staff management skills to manage all of the Embassy’s transport requirements and fleet of official cars. The jobholder will also be responsible for other aspects of logistics, such as the smooth running of the Embassy’s postal services, IT support and work with colleagues on the Embassy’s crisis response as required. The jobholder will manage the transport team (3 staff), the IT support team (2 staff), and also manage the contractual relationship and day-to-day operation with our outsourced provider of chauffeur services. The jobholder will also have financial management and procurement responsibilities. The Transport & Logistics Manager reports to the Deputy Head of Corporate Services.
Main Duties and Responsibilities:
- Ensure delivery of an efficient and smooth running of all aspects of logistics (Transport, IT support, postal services, crisis response);
- Lead and manage the local transport and IT support teams (direct line management of 3 staff, countersign for a further two officers);
- Plan and coordinate all official vehicle movements and deal with any requests for official transport;
- Oversee the sourcing and maintenance of official vehicles in line with central FCDO policy;
- Procure and manage outsourced transport services;
- Manage allocated budgets as directed;
- Contribute to the Embassy’s sustainability plans to meet FCDO targets;
- Responsible for contingency plans and support the Embassy in crisis situations;
- Drive official vehicles, if required;
- Work closely with other colleagues in the Corporate Services team, supporting the team to provide a high level of customer service;
- Support the Visits/Events Manager with the coordination of official visits, especially larger delegations;
- Office management tasks;
- Participate in corporate projects focussed on supporting and developing the collective spirit of the Embassy and the Consulate-Generals in Germany;
- Perform other duties that may be reasonably required.
- At least 5 years professional experience of managing/coordinating transport operations or similar;
- Experience of providing a high level of customer service;
- A good understanding of vehicle fleet contracts and contract management;
- Experience of managing and motivating a team;
- An understanding and commitment to valuing diversity and contributing to an inclusive working and learning environment;
- Ability to deal with pressure and work flexibly to deal with competing demands and deadlines;
- Excellent communication skills, both written and spoken;
- Adaptable and open to change;
- Attention to detail;
- Proven negotiation and influencing skills;
- Experience of financial management;
- Excellent oral and written English and German (to at least level C1 CEFR);
- Clean driver’s licence;
- Medically fit to operate vehicles – this will be assessed annually;
- Excellent IT skills. Knowledge of Oracle based systems an advantage;
- The ability to maintain confidentiality at all times.
Changing and Improving, Leading and Communicating, Delivering Value for Money, Managing a Quality Service
17 October 2021
B3 (L)
Fixed Term, Full-time
37.5
24 months
Europe, Eastern Europe & Central Asia
Germany
Berlin
British Embassy
1
EUR
€61,080.00 gross per annum rising to approx €68,611.00 gross per annum after a qualifying period in addition to performance related pay (Salary is not negotiable).
13 December 2021
This is a full-time fixed-term position for a contract period of two years.
The successful candidate will be subject to professional background check and security clearance. The successful candidate must have pre-existing work authorisation in Germany in order to apply.
Staff recruited locally by the British Embassy are subject to Terms and Conditions of Service according to local German employment law.
Visa/work permit requirements: Candidates must currently hold the independent right to live and work in Germany and be prepared to ensure that right remains throughout the scope of the contract.
Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.
Our Learning & Development environment:
The British Embassy has a strong ethos of Learning & Development, including our Learning & Development Week. In addition, there will be many opportunities to attend external seminars and events on relevant issues. This is in addition to the induction programme offered to all staff.
The successful applicant will be encouraged to be actively involved in the corporate life of the British Embassy, contributing to the wider objectives of the British Government’s Germany network and supporting the British Embassy’s positive working environment.
Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”. We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
Please be advised that the British Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
*Please note Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand a wide range of demanding, longer texts, and recognise implicit meaning; can express fluently and spontaneously without much obvious searching for expressions; can use language flexibly and effectively for social, academic and professional purposes; can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
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