Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)
Main purpose of job:
The Visits Center at the British Embassy are seeking to recruit an experienced administrator to support the British Defence Staff United States.
The Department is responsible for processing all Foreign Visit Requests from UK Government personnel to gain access into the US Government sites, throughout the 50 states
Roles and responsibilities / what will the jobholder be expected to achieve?:
• Facilitate accurate input of visits data in the DoD’s Foreign Visits System database. Full training will be given
• Liaise with DoD’s Foreign Disclosure, Secure Policy Automated Network (SPAN) Personnel & BDS Desk Officers providing excellent quality customer service & resolve problems relating to visits.
•Scrutinize the information & determine the appropriate DoD service which has disclosure authority for the subject matter of the visit. Aim to ensure that 80% of all issues are resolved without visit being rejected. To facilitate large-scale UK/US interoperability exercises prior to operational deployment.
• Act as Visit Team lead on reporting issues to SPAN with regard to Foreign Visits Service (FVS) – report issues to SPAN and then report answers back to BDS colleagues and customers.
• Review status updates on visits which are generated twice daily from SPAN and routinely provide statistics and status information from FVS to help visitors and BDS US Sponsors.
• Obtain Pentagon Passes for authorised BDS & FCO personnel within 8 weeks of assignment date
• Act as Visit Team POC for creation of the electronic 1907 visits form.
Essential on arrival:
- Applicants should have more than 5 years’ experience in an office-based environment.
- This position requires excellent communication skills both verbally and written, accurate typing/audio skills and an excellent knowledge of all Microsoft packages is necessary.
- The role involves general duties of everyday administration, you will be part of a team of three, answering the phone, creating strong relationships with the wider Embassy teams and US counterparts
- You must have the ability to prioritise and organise own workload and meet deadlines whilst working within a team, develop and maintain good working relationships with clients, colleagues, insurers and other suppliers.
Under US State Department requirements, the UK Government in the US may only employ, as non-diplomatic staff, persons who are US citizens, US Permanent Residents or A visa holders with EAD cards*. If you hold a visa other than an A visa you are not currently eligible to work at our office. Please refer to our website for information on exceptions to this policy at www.gov.uk/government/world/usa. All selected candidates are subject to background checks and will require a security clearance prior to starting work.
*A visas are acceptable at the Embassy and Consulates. The UK Mission to the UN (UKMIS) accepts G visas, and British Defense Staff (BDS) outposts accept A or NATO visas.
Changing and Improving, Making Effective Decisions, Leading and Communicating, Delivering at Pace
7 September 2021
A2 (L)
Full-time
40
Americas, Caribbean & Overseas Territories
United States
Washington
British Embassy
1
$21.36
25 October 2021
The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.
Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.
Internal candidates must inform their supervisor before they apply to a different position.
Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.
The British Embassy is committed to a policy of equal opportunities and to creating a diverse working environment, free from discrimination, where everyone is included and treated fairly, based on merit alone. We are an equal opportunity employer, making all employment decisions without regard to race, gender, gender identity, religion, national origin, citizenship, disability, age, sexual orientation, political affiliation or any other criterion protected by law.
To help us track our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.