Volunteer Administrative Assistant

The Civil Administration Center (SYCAC) was established in Gaziantep, Turkey in 2012. It is a non-profit, non-governmental civil society organization that supports democratic approaches, peacebuilding processes.
SYCAC works through its programs in different sectors, including governance, civic education and peace, political empowerment, and development, which facilitates practical interventions, mediation, and learning by influencing strategies and practices.

Position: Volunteer Administrative Assistant

Job Location: Gaziantep, Turkey

Reporting to: Operations Manager

Duties and responsibilities

Logistics

• Perform receptionist duties as needed.
• Maintain inventory and manage the distribution of office supplies, ensuring proper documentation.
• Manage NGO asset inventory, ensuring equipment is carefully labeled, tracked, and returned.
• Arrange to book flights, hotels, training rooms, and other local transportation as necessary.
• Coordinate with Finance Officer to arrange timely utility payments.

Human Resource

• Manage Sycac’s HR email account to arrange interviews, reply to applicant questions and assist with candidate shortlisting.
• Prepare draft job advertisements and contracts for Operations Manager review.
• Oversee Sycac’s leave tracking and ensure compliance with HR Policy on leave requests and timesheet submission.

Data Entry & Filing

• Assist in printing, scanning, and filing Sycac documents according to the organization’s documentation policy

Other

• Perform other tasks as assigned by Operations Manager

Qualifications:

• A clear understanding of office management procedures and basic accounting principles.

• Good organizational and time management skills.

• Good written and spoken English.

• Analytical abilities and aptitude in problem-solving.

• Good competency with MS Office and Google software

• University degree desirable.