+++ Please refer to the full and comprehensive Terms of References and Questions & Answers about this call on the HI.org/tender website +++
1) Context / Background
The “Phase 2 – Leave No One Behind!” project promotes the anchoring of disability in humanitarian action. It is financed by the German Federal Foreign Office and implemented in cooperation with the Christoffel-Blindenmission Christian Blind Mission e.V. (CBM) and the Institute for International Law of Peace and Armed Conflict (IFHV) at the Ruhr-University Bochum.
2) Project Summary
Title of the project: ‘Phase 2 – Leave no one behind!‘: Mainstreaming of Disability in Humanitarian Action
Anchoring of disability in humanitarian coordination mechanisms, improved data on inclusion of disability and capacity building for German actors and their local partners
Duration of the project: 09/2018 – 31/12/2021 (40 months, including 4 month non-cost extension)
Overall Objective: Persons with disabilities enjoy equal and meaningful participation, safety, and protection in international humanitarian action both in general and in German-funded assistance in particular.
Specific Objective: Humanitarian actors in Germany and their partners in countries of operation acquired core competencies on disability mainstreaming and on effectively engaging persons with disabilities. Further, an inclusive global policy framework, an improved evidence base, and documented experiences are developed.
More Information about the project is available on the project website.
3) Description of the Required Service
Handicap International, CBM and IFHV are looking for a consultant or team of consultants to conduct the external end evaluation of the “Phase 2 – Leave no one behind!” project.
The objective of the evaluation is to assess the relevance, effectiveness, efficiency and sustainability of the project’s activities and to provide all project partners with an independent comprehensive review of project performance, processes and results.
In addition, examples of good practices initiated/implemented in the organisations that can be attributed to the impact of the trainings and/or technical support will be documented..
5) Evaluation Methodology, Proposed Time Plan and Location
The evaluation will be conducted through remote interviews (e.g. telephone, meeting platform such as Zoom or Skype, email). Due to the Covid-19 pandemic, we currently do not envision any face-to-face meetings.
- This consultancy is to be completed remotely.
- There will be two rounds of revisions before the assignment is completed (revision of inception report and evaluation report draft).
- HI aims to start the service contract at the beginning of November, 02.11.2021
- HI aims to have the evaluation report ready no later than 23.12.2021
- Based on the proposed timetable, the consultant must set up a work schedule for the performance of the service.
- It must clearly specify the manner in which the consultant will approach the activities required to perform the service.
8) Deliverables
- An inception report (in English) after the kick-off meeting and desk review for validation prior to the data collection
- A power-point presenting the main findings to project team at the end of the data collection phase (in English)
- Evaluation report (in English, template will be provided) that includes the following main sections with a recommended amount of 30 pages
- Presentation of final evaluation report to project team, including Q&A discussion with evaluator
How to apply
9) Bidder’s profile
The consultant (an expert or a team of experts) should be specialised in monitoring and evaluation with no prior involvement in the project, enjoying the following qualifications:
- Post graduate degree in social sciences, humanitarian action, development management or similar field
- Additional educational background or in-depth experience in the field of disabilityinclusion, humanitarian assistance and/or capacity building
- Specific proven experience in and/or technical knowledge on inclusive humanitarian action is highly desired
- Demonstrated knowledge in remote evaluation methodologies and data collection techniques
- Experience in leading monitoring and evaluation of capacity building projects funded by institutional donors
- Excellent facilitation and communication skills
- Fluency in English, and German language skills of at least one member of the evaluation team is highly desired
11) Selection Criteria and Process
This call is part of a negotiated procurement procedure with open competition. All interested bidders are welcome to submit the required documents as specified in this call until the deadline for submission.
a) Required documents:
Bidders shall provide as a minimum the following documents / information:
- Cover letter
- The CV of the proposed evaluator/s
- Please include information about the educational background, expertise and experience in relation with the scope of the evaluation and the geographical location.
- In case of an evaluation team, please share team composition, the evaluation lead and portfolios of the team members
- A technical proposal including the remote methodology proposed
- A detailed timetable and thereby a confirmation that such services can be provided within the time frame indicated above
- Proof of experience and/or list of previous assignments in evaluations in relation to disability, humanitarian assistance and capacity development.
- Detailed financial proposal in EURO with separately stated VAT if applicable
- Disclosure if sub-contracting is envisioned and possible, including confirmation that bidder is fully responsible for all sub-contractors
- Proof of valid registration of the bidder (according to the country of establishment of the consultant/firm, may be: legal status, registration certificate, tax registration certificate, tax clearance certificate, trading licence, compulsory submission up-todate…)
b) Assessment of bids:
The following exclusion criteria apply:
- Incomplete set of information and documents as listed above
- No previous experience in evaluating capacity development projects
- No experience on evaluating disability inclusive projects
- No commitment to delivery until 23 December 2021
- No valid registration of bidder
- No fluency in English (written and verbal)
All bids are assessed with the following weighing:
- Price – 25%
- Experience on evaluating capacity development projects – 25%
- Experience / knowledge on disability inclusion (in humanitarian action) – 20%
- Experience with remote evaluations – 20%
- Time frame – 10%
c) Selection of winning bidder:
- After the assessment of the bids according to the point system above, HI reserves the right to negotiate with those with the highest points
- HI will assess all bids according to the criteria above. We reserve the right to negotiate, accept or reject any bid or quotation at its sole discretion, and to continue the competitive dialogue for any response it considers advantageous. o If deemed necessary, online meetings are set-up with those bidders with the highest points or additional examples of previous work will be requested
- Handicap International is not obliged to accept the lowest prices or any of the bid.
14) Request for Clarifications
All questions shall be submitted by e-mail to Haakon Spriewald ([email protected]) AND the general tender email address [email protected]. Deadline for questions is 25 October 2021, 12:00 CEST.
Answers that are deemed necessary for all interested parties will be published publically on the day of deadline for questions on HI’s tender website to ensure a fair and competitive process.
15) Deadline for Submission of Bid
Please submit your complete bid no later than 27 October 2021, 12:00 CEST by email to [email protected]
Amendment or withdrawal of bids: Tenderers may amend or withdraw their bids by written notification before the closing date for submission of bids. No amendments may be made to bids after this date. Withdrawals shall be firm and final and will terminate any participation in the tendering process.
Costs of preparing bids: None of the costs incurred by tenderers in preparing and submitting their bids shall be reimbursable. All these costs shall be borne solely by the tenderers.
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