CaLP Library and Publications Officer (0756)

We are looking for a Library and Publications Officer to curate and organise a comprehensive range of resources relating to Cash and Voucher Assistance. If appointed, you will manage and improve our online publications library, tracking its use, optimising its visibility, reaching larger audiences and creating a better user experience. You will also oversee our approach to using and sourcing images and take care of the publications pipeline: This involves coordinating the translation, proof reading and copy-editing of publications in liaison with consultants, language leads and the procurement team whilst ensuring adherence to brand guidelines. This is a great time to join a dynamic organization with a growing communications team.

This position is open to applicants with existing right to work in one of the following locations: Jordan, Kenya, Senegal or the UK. Remote work might be considered, depending on whether CaLP can arrange a compliant employment mechanism with one of its hosts (Oxfam, ACF, NRC) in a particular country of the applicant’s residency

 

Note: CaLP contracts team members through its host agencies.  The location of the applicant will determine the host (contract) agency.

In case of any queries about the position, please contact [email protected], Head of Communications and Digital Platforms)

About CaLP

CaLP is a dynamic global network of over 90 organisations engaged in the critical areas of policy, practice and research in humanitarian cash and voucher assistance (CVA) and financial assistance more broadly. Collectively, CaLP members deliver the vast majority of humanitarian CVA worldwide. We envision a future where people are enabled to overcome crises with dignity, by exercising choice and their right to self-determination. The purpose of the CaLP network is to maximise the potential that humanitarian CVA can bring to people in contexts of crisis, as one component of broader financial assistance. To do this we catalyse the power, knowledge and capacities of our diverse global network, alongside other local, national, regional and global actors, all of whom are seeking to secure better outcomes for people living in crisis contexts. Our role as a collective is to generate alignment in the approaches and actions of those within and across our network, in order to help optimise the quality and scale of humanitarian CVA. What makes CaLP unique is its diversity. CaLP members currently include local and international non-governmental organisations, United Nations agencies, the Red Cross/Crescent Movement, donors, specialist social innovation, technology and financial services companies, researchers and academics, and individual practitioners. As a CaLP team, we work with and for the CaLP network – keeping our vision front and centre. Working impartially, we engage with the network to generate evidence, we facilitate dialogue, we challenge and question, we draw together good practices and promote their uptake. We play a key role in creating the impetus and means for thought leadership and convene network members to generate futures-thinking agendas. We mobilise the membership and the wider network to look for collective solutions to collective problems

Role Purpose

The Library and Publications Officer manages the library, including curating, monitoring what is being uploaded, and increasing use. The post holder also manages the publications pipeline and coordinates translation processes. As a member of the Communications and Digital team, the postholder provides an essential role to ensure resources are readily available and accessible.

Management support from: Head of Communications and Digital Platforms

Key Accountabilities

 

• Lead a collaborative process to review the use of the library (use, accessibility, effectiveness of tagging etc).
• Develop and lead the implementation of plans to further increase the use of the library, monitoring user engagement and gathering feedback to inform further developments.
• Build connections other agencies that are managing libraries / resource centres and explore synergies / opportunities for collaboration.
• Develop and maintain a tracker to manage the publications pipeline – tracking resources that require design, copy editing and translation.
• Coordinate and quality assure the design and copy-editing of publications.
• Lead a process to define how translation processes are managed across CaLP, including defining quality standards. Ensure agreed processes are followed and standards utilised
• Coordinate translation processes including the contracting of translators (note: Communications Officer Language Leads will manage the relationship with the translators once contracted)
• Manage contracted out services e.g. copy editing and design
• Ensure that a pool of specialists available on framework agreements to deliver quality design, copy-editing and associated services.
• Source images for use across the organisation (publications, training, web etc), ensuring that image guidelines are used
• Ensure content adheres to appropriate policy and legal requirements, and that necessary checks happen before publishing.

Essential Technical Skills, Experience & Knowledge

• Degree or equivalent qualification in an appropriate technical field, or equivalent level of professional experience.
• Written and verbal communication skills in English.
• Organisational and administrative skills, with strong attention to detail.
• Interpersonal skills and a strong team player, with a positive attitude.
• Experience of digital communications / on-line platforms.
• Ability to work independently whilst knowing when to refer for advice.
• A proactive approach to work with a high level of initiative, ability to manage different priorities, and willingness to learn and develop new skills.

Desirable attributes

• Written and verbal communication skills in Arabic, French or Spanish
• Experience of working in a virtual network or remote team

We offer:

 

The details of the contractual package will depend on the CaLP host organisation which would be determent by the location of the successful candidate. The position is a Grade D role (if Oxfam GB or affiliate contracted, or equivalent if contracted by another CaLP host agency).

 

Our values and commitment to safeguarding:

 

We are committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom CaLP and Oxfam GB engages. We expect all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

 

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

 

How to apply:

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the job profile

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.