Common Service Assistant and Receptionist

4215

Common Service Assistant and Receptionist

Starting Annual Gross Salary: RMB 99,341 (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Indeterminate

Assistant

LE-05

Chongqing

20-10-2020 at 23:59 UTC+1 / GMT+1

Under the supervision of the Mission Administration Officer, the incumbent manages incoming calls to the mission, provides general information to visitors on the Consular, Visa, Immigration or other program; controls physical access to the Chancery and provides a front line security system. The incumbent is accountable for the provision of administrative support services of mission specific common services and the coordination of regionalized common services requests from the mission to the Common Services Delivery Point (CSDP). The incumbent is also responsible for the provision of documents, information and a variety of administrative services in support of more than one of the following areas: finance, human resources, materiel management, procurement, contracting, property and facilities management processes; and performs other duties.

Education:
• Degree from university, OR an acceptable equivalent through the combination of education and work experience

Language:
• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Mandarin (reading, writing, listening, speaking)

Experience:
• Minimum 1 year experience in dealing with the public and customer/client service
• Minimum 1 year experience in performing general administrative duties

Knowledge:
• Knowledge of international business
• MS Office Tools, including Outlook, Word, Excel and PowerPoint

Abilities/skills:
• Ability to write effective business correspondence in English and Chinese
• Ability to research, interpret sources of information and synthesize data to respond to requests for information from clients
• Ability to perform translation and interpretation from English to Chinese and vice versa

Personal suitability:
• Adaptability and Flexibility-Willingly alters normal course of action
• Client Focus -Takes personal responsibility for correcting client problems
• Initiative – Takes action under pressure
• Effective Interactive Communication – Checks understanding and clarity
• Judgment – Applies sound judgment when analyzing problems or situations
• Teamwork and Cooperation – Expresses positive attitudes and expectations of team or team members

Language:
• Proficiency in French (reading, writing, listening, speaking)

N/A

• Ability and willingness to work overtime on short notice as required
• Able to travel domestically and internationally as required

• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can only facilitate working visas for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interviews in Chongqing at own expense. The successful candidate will be required to relocate to Chongqing at own expense.

Candidates must apply using our online application. Applications submitted by email will not be accepted.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and your Curriculum Vitae (CV) in either English or French.

Your Application Letter should indicate how and why you meet the mandatory requirements as listed above under the Area of Selection, Education, and Language, Experience, Abilities/skills and Personal suitability factors.

Incomplete applications will not be considered.

The results of this competition may be used to create an eligibility list to staff similar openings (either indeterminate or term duration) which may arise at the Consulate-General.

We thank all applicants for their interest. Please ensure that you provide contact information (e-mail, phone, mobile, etc.) so that we can easily contact you.

You should receive a confirmation message from the system should you successfully submitted your application. If you don’t receive the receipt, please contact us at [email protected].
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Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

JD-JD00410229LE05CommonServicesAssistantandReceptionist.DOCX