Common Services Assistant (Anticipatory) based in Shanghai.

4456

Common Services Assistant (Anticipatory)

Starting Annual Gross Salary: Approximately RMB 127,863 (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Term/Indeterminate/Emergency

** This competition is Anticipatory Staffing to create an eligibility list to staff openings of indeterminate, term and emergency duration which may arise at the mission. **

Assistant

LE-A2

Shanghai

30-04-2021 at 23:59 UTC+1 / GMT+1

The position is an administrative support level position of the Common Services Program.

Provides advice and information to internal and external clients based on the use or adaptation of standard rules, practices and procedures pertaining to various types of requests and recommends changes on procedures and practices to improve effectiveness, efficiency and cost-effectiveness; prepares standard documents and forms on different systems for different recipients; creates paper and/or electronic files; maintains records/data, files, lists databases and statistics; researches and compiles data, verifies documents and information for completeness/accuracy and identifies and resolves discrepancies; maintains a network of operational contacts; responds to routine enquiries for documentation or information related to area(s) of responsibility from internal or external clients; coordinates meetings, events, schedules or travel; perform other duties as required.

Education:
• Minimum Bachelor’s degree from a recognized university, OR an acceptable equivalent through the combination of education and work experience

Language:
• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Mandarin (reading, writing, listening, speaking)

Experience:
• Minimum 1 year’s recent experience (within last 3 years) in each of the following areas:
o Experience in the full range of office administration
o Experience in providing client service
o Experience in working in a team environment

Knowledge:
• Knowledge of Microsoft Office Tools, including Outlook, Word, Excel and PowerPoint
• Knowledge of general office procedure and practices
• General knowledge of financial or budget management

Abilities/skills:
• Ability to write effective business correspondence, reports and letters in English and Chinese
• Ability to plan and organize workflow and to coordinate information
• Ability to perform translation and interpretation from English to Chinese and vice versa

Personal suitability:
• Adaptability and Flexibility – Willingly Alters Normal Course of Action
• Client Focus – Takes Personal Responsibility for Correcting Client Problems
• Effective Interactive Communication – Checks Understanding and Clarity
• Focus on Quality and Detail – Monitors Data or Projects
• Initiative – Takes action and works independently
• Judgement – Applies Sound Judgement When Analyzing Problems or Situations
• Teamwork and cooperation – Expresses Positive Attitudes and Expectations of Team or Team Members

Language:
• Proficiency in French (reading, writing, listening, speaking)

Experience:
• Previous work experience in an international organization

n/a

• Ability and willingness to work overtime on short notice, as required
• Able to travel as required

• Ability to obtain and maintain a valid working authorization in China. The Embassy / Consulates can only facilitate working visas for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interview in Shanghai at own expense. The successful candidate will be required to relocate to Shanghai at their own expense.

Candidates must apply using our online application. Applications submitted by email will not be accepted.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and your Curriculum Vitae (CV) in either English or French.

Your Application Letter should indicate how and why you meet the mandatory requirements as listed above under the Area of Selection, Education, Language, Experience, Abilities/skills and Personal suitability factors.

Incomplete applications will not be considered.

We thank all applicants for their interest. Please ensure that you provide contact information (e-mail, phone, mobile, etc.) so that we can easily contact you.

If you have any questions, please send email to [email protected].
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Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

JD-CommonServicesAssistant_LE-A2_JD24.pdf