Common Services Assistant (Finance)

4405

Common Services Assistant (Finance)

Starting annual salary 89,802 PLN gross plus benefits

Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Warsaw, Poland.

Assistant

LE-05

Warsaw, Poland

28-03-2021 at 23:59 UTC/GMT

Under the general supervision of the Common Services Officer, the Common Services Assistant (Finance) provides daily financial and administrative support to the Management section and other mission programs. The Assistant is responsible for forwarding financial documentation to the Accounts for processing, as well as for preparing, filing and maintaining office documentation. The Assistant liaises with the local bank, monitors the mission’s local bank account, performs cash management functions, and coordinates VAT and excise tax refund process for the mission. The position serves as a back-up for preparing payroll, administering the Embassy’s participation in ZUS and assisting in various HR administration procedures. The Assistant provides advice and support to clients regarding mission financial, administrative and HR procedures, participates in financial, administrative and HR projects, and performs other duties as required.

Candidates must demonstrate concisely in their cover letter and CV how they meet the essential and asset criteria related to education, language, experience and knowledge.

Language:
• Fluency in Polish (oral & written); and
• Fluency in English (oral & written).

Education:
• Bachelor’s degree from a recognized university;
• OR a post-secondary diploma in a related field (accounting, finance, economy, administration, business administration, HR administration, payroll);
• OR an acceptable combination of education, training and experience – at least 2 years’ recent* experience in a finance, accounting, administration or HR department.

*Recent is defined as within the past 5 years.

Experience:
• Minimum 1 year’s recent experience* working in an office environment in a position including financial and /or administrative duties.

*Recent is defined as within the past 5 years.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Advanced knowledge of Microsoft Excel;
• Knowledge of other Microsoft Office applications (Word, Outlook); and
• Knowledge of standard administrative procedures and practices

Abilities/Competencies:
• Effective interactive communication – oral and written;
• Ability to plan, prioritize workload and multi-task effectively;
• Ability to research, coordinate, analyze and evaluate information effectively;
• Attention to detail;
• Ability to work with numbers and to prepare and monitor financial data;
• Ability to follow instructions and apply rules;
• Client focus;
• Teamwork;
• Sound judgement;
• Initiative; and
• Professional integrity.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Knowledge of French (oral and written);
• Experience in a finance or accounting department;
• Experience with SAP programs; and/or
• Experience in HR administration and payroll preparation.

• May be required to work overtime, weekends and after normal working hours on occasions.
• Hours of work: Normal working week 37.5 hours (7.5 hours per day).
• Please note the Embassy operates a schedule of public holidays according to a combination of Polish and Canadian dates, which means you will be required to work on certain Polish holidays.

• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain a Reliability security screening (including a criminal record and credit check).
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Proof of right to work in Poland and copies of educational qualifications will be required at the interview stage of the process.
• A labour medicine certificate will be required.

This position is open to candidates currently residing in Poland, who hold current documentation allowing them to work in Poland without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Please note that the Embassy of Canada in Warsaw does not sponsor work permits directly or indirectly and will not relocate successful candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

How to apply
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected.

Important Notes
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Poland does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Poland, which might arise in the 24 months following the completion of this recruitment process.