Common Services Officer, Seattle, United States. 

4459

Common Services Officer

75,178.00 USD plus benefits

Indeterminate

This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Seattle, United States.

Officer

LE-O1

Seattle, United States.

03-05-2021 at 23:59 UTC+1 / GMT+1

Under the general direction of the Head, Mission Operations, the incumbent is the focal point for providing a wide range of services, guidance and support to clients within the Consulate General. The incumbent leads on key responsibilities, such as property management, financial tracking, human resources, information management, and materiel management/procurement. The position is also responsible for the management of (an) assistant/s.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education
A diploma or degree from an accredited college or university;
OR a minimum of 5 years of relevant experience and training related to the duties and specific areas of competencies required by the position: budget management, human resources administration, property and material program administration, procurement and information management.

Language
A high level of fluency in both written and spoken English is preferred.

Experience
• A minimum of four (4) years of recent and direct experience in office administration;
• Experience working in a corporate services environment;
• Experience in managing client and stakeholder relations and in providing client service support to customers/clients;
• Demonstrated experience in budget planning and forecasting using electronic tools (please specify);
• Experience in providing advice, and written reports to management and/or client on office administration issues.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge
• Knowledge of procedures and practices for providing common administrative services in areas such as business planning, organizational effectiveness, policy review and application, business communications, information management, and client services;
• Knowledge of and proficient in computer software and systems, including Microsoft Office Suite;
• Knowledge of budget management procedures;
• Knowledge of general human resources (HR) principles and practices.

Abilities/Competencies
• Communicate effectively in English, both orally and in writing;
• To manage multiple competing demands, organize time, and work effectively to meet deadlines.
• Establish and maintain effective relationships with both internal and external clients at all levels in an organization;
• Apply project management skills;
• Administer an operational budget;
• Provide advice to clients, including the analysis of problems and the proposal of solutions;
• Demonstrate sound judgement; and effective interpersonal skills
• Demonstrate initiative, teamwork and strong organizational skills.

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

Ability to communicate effectively in French both orally and in writing.

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• Must be able to work overtime on short notice on occasion;
• Must be available for occasional duties outside normal working hours (i.e. evenings and weekends);
• Travel: This position requires occasional travel throughout the territory covered by the Consulate General of Canada, Seattle as well as to Canada and/or missions throughout the USA.
• Due to the situation with COVID 19, many employees with the Consulate are currently teleworking. As the Consulate moves through its reopening phases, and based on the requirements of the position, the incumbent may be required to work on site at the Consulate. Once the Consulate returns to normal operations, the incumbent will be expected to work from the Consulate, as required.
Hours of work: Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week. The incumbent may be required to work overtime as needed.

• Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check;
• Have a valid work authorization covering the entire employment period and be able to legally work in the US.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.

This competition is open to applicants who are: Persons who meet all the essential qualifications and whose applications are received by the closing date; Employees of any Canadian Mission in the United States (relocation will not be paid in any circumstances); or Spouse and dependents of Canada-based staff (CBS) at Consulate General of Canada, Seattle.

How to apply:
• Applications will only be considered when received through our portal. Link for this job poster: http://www.wfca-tpce.com/vacancyView.php?requirementId=4459
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: [email protected] prior to the closing date. Failure to so will result in the application being rejected

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Consulate General of Canada in Seattle, USA does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Seattle, USA which might arise in the 12 months following the completion of this recruitment process.
• Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
• Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.