Grants and Reporting Officer (JPO) – Nigeria

Position Start Date: ASAP

Duration: 3 months

Location: Maiduguri – Nigeria

Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled Due to the transport constraints linked to the health crisis, we will favor candidates already expatriated in Nigeria

Tdh:

Terre des hommes Foundation (Tdh) is the leading Swiss child relief organization, based in Lausanne (Switzerland). Every year our projects support more than 2 million children (3 million in 2016) and their families in over 35 countries. We are part of the Terre des hommes International Federation (TDHIF), with 9 other sister organizations in Switzerland, Europe and Canada.

Tdh has established a Country Office in Nigeria since the last quarter of 2017 to join the Lake Chad Basin Crisis global humanitarian response from this country. Up to now, Tdh is operating only in Borno State, essentially in the Eastern Part of the State. Tdh is targeting people’s affected by the crisis by addressing gaps related to the access to some primary needs or social basic services. Since October 2017, Tdh is providing Child Protection services and Healthcare assistance to most vulnerable children and their families. Our programs also provide some necessary basic services regarding access to drinking Water, Sanitation facilities and Hygiene. The activities are divided in 5 main components, namely Child Protection in Emergency (CPiE); Education in Emergency (EiE); WASH; Health & Nutrition; Shelter (not deployed yet).

Tdh aims at deploying a holistic multi-area-based response (alone or in consortium) while enhancing the collaboration between stakeholders in provision of services and needs analysis. This goal is pursued through two main objectives:

1. The provision of a synergistic assistance package of several primary/social services;
2. The reinforcement of the localized actors’ coordination, strengthening transversal need assessment, analysis and impact monitoring tools with a focus on protection and protection mainstreaming and develop an integrated case management and referral pathway data base.

Context:

Under the responsibility of the Head of Programs, the Grant & Reporting Officer duties will include coordinating and contributing to proposal writing processes; coordinating and editing progress/final reports; handling grant administration and follow-up; ensuring compliance with grant regulations; identifying funding opportunity; disseminating Tdh program staff on donor policies; and supporting in the project cycle management, monitoring, and external communication aspects.

S/He will conduct his or her duties in respect of the Tdh Child Protection Policy. Tdh intervenes without any affiliation for politics, religion or financial profit. He/she will direct his or her activities and engagements without preoccupation of political, racial or religious affiliation.

Responsibilities:

Coordinate and contribute to the development of project proposals and concept notes

• Participate to the identification of funding opportunities through donor watch in Nigeria.
• Coordinate and contribute to the writing and submission of donor proposals, including coordination exchanges among both Delegation and HQ staff.
• Support the activities for situation analysis, data collection and needs assessments.
• Advise and support Delegation staff to understand and.
• Support timely submission of projects proposals and donor communications and follow up.
• Ensure that program units have enough information to contribute towards the development of proposals designs.
• Facilitate processes to ensure that all operational units are aware of their commitments and contribution towards the delivery of proposals meeting donor requirements.
• Ensure the adequate filing and archiving of final documents, as well as update the grant follow-up tools.

Coordinate and contribute to reporting processes for current projects

• Coordinate the preparation and finalization of donor reports for current projects, ensuring consistency, accuracy, clarity and timely submission in compliance with donor contractual requirement and Tdh standards.
• Consolidate the contribution of technical staff and the ensure the internal validation of the outputs within the Delegation.
• Contribute to the quality of the presentations regarding the results of the current projects and to their dissemination to donors and other partners.
• Prepare retro planning and send the reminders to ensure the timeline.
• Support the preparation and review of capitalization documents and evaluation reports
• Ensure the adequate archiving, filing, and disseminating of the final documents.
• Contribute to the internal annual report process.
• Ensure smooth communication and collaboration with partners when included in consortium.

Country Strategy and program perspectives/prospective

• Support the regular update of donor mapping informed by the ambitions and outcomes articulated in the Tdh Country Strategy.
• Provide on-going research, strategic donor intelligence gathering, and trends analysis and generate information to enable engagement with country level donors.
• Support the appraisal of new funding opportunities.
• Work with affiliates program units in identifying and sharing new opportunities with home donors.
• Support the fundraising strategy review processes, by documenting the tracking tools.

Communication and Representation of Tdh

• Represent TdH in external engagements with donors if necessary
• Support the work to ensure that communities are informed about TdH’s programs/activities in Nigeria, are aware of their entitlements, and have the opportunity give a feedback which could be used to improve the quality of TdH’s programs;
• Support the supervision the organization of communication events: project’s opening and/or closure ceremonies;
• Liaise with communication sector at HQ to manage a database of professional photos and videos, as well as other communication output, related to Tdh’s activities and/or beneficiaries.

Others

• Update some monitoring tools related to the program’s implementation situation/impacts.
• Undertake all other duties that may be determined by the Country Rep. and that are compatible with the job.
• Maintain and ensure a culture of strict confidentiality – inter Tdh staff and between Tdh staff and non Tdh employees.

Profile:

• Masters / Post-graduate from a recognized University/collage in International Development, Social Sciences or or any other related area that can bring added value to the job.
• Relevant experience of 1-2 years in program cycle management, preferably in an international NGO/Institution.
• Management experience in securing and managing funds from institutional donors, such as ECHO, EU, DFID, OFDA, CIDA, and UN agencies.
• Excellent planning skills, and a sound understanding of Program Cycle Management in emergencies and/or development environments.
• Highly developed interpersonal, influencing and relationship skills.
• Excellent in the use of computers and Microsoft, especially spread-sheet (Excel), accounting packages, word processing (Word) and Power Point. Competent in the use of email packages
• Excellent personal communication skills, in written and verbal English, with high impact influencing and persuasive skills. Able to use different approaches to achieve followership
• Good administrative and numerical skills and attention to details.
• Demonstrated organizational awareness and understanding of knowledge management.
• Proven analytical skills and the ability to think strategically in relation to fundraising and donor engagement.
• Strong analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans.
• Ability to represent an organization to donors and external institutions.
• Ability to adjust to constantly changing situations while maintaining focus on delivery and follow-through.
• Experience with working in multi-cultural environment.

Salary:

Junior Program Officer position. Expatriate contract under Swiss regulations 2’200 CHF (~1’900 €) <> 2’400 CHF (2’100 €) net /month x 13 times (+ Withholding AVS candidate for Switzerland). 25 days annual leaves, local accommodation and transportation, health insurance, accident and medical repatriation insurance, return flight.

Duration: 3 months, more if funding available.

Tdh Global Code of Conduct and Risk Management Policies:

• Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
• Commits to respecting Risk Management Policies including: Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
• Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in.

We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.

Are you interested? Do you want to face this challenge?

Procedure:

Please applying directly online: http://www.jobs.net/j/JRxewUOw?idpartenaire=20007

Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.

We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.

For any questions you can consult the FAQ below the job advertisements.

To know more about Terre des hommes: https://vimeo.com/253387418