Human Resource Department Intern

Established in 2012, SustaiNet Group (SGL) is headquartered in Nairobi, Kenya, and operates a Country Office in Kampala, Uganda. We offer development consulting services to facilitate effective agricultural market-oriented and private sector-led development; resilience building; entrepreneurship and employment opportunities for youth and women and similar services in the East Africa region and beyond, for clients including regional governments, international development organizations, and agro-businesses. As part of our compliance and operational support services (Vizuri360) business, we also provide HR, finance, legal, event management, and other management ‘outsourcing’ services to international consultancy companies, NGOs, research organizations, and businesses exploring local and regional opportunities.

1. CORE RESPONSIBILITIES

The Human Resource Intern will be responsible for the following:

Contract and Agreements

· Preparing core staff & project staff offer letters, contracts, and addendums.

· Preparing consultant’s contracts and addendums.

· Notifying staff/ consultants on the status of the contracts/ Letters of engagement.

Recruitment/ New Hire Process

· Providing support in the recruitment/hiring processes that may include posting job openings, organizing resumes, and job applications, scheduling job interviews, and assisting in interview processes.

· Preparing new employee files and ensuring all required documents are in place.

· Serving as a point person for all new employee questions

· Assist in the Human Resource Team Officer in conducting background checks which include criminal background checks and candidate’s documents/information verification.

Payroll and Benefits Administration

· Assist the Human Resource Officer in Payroll processing.

· Assist the Human Resource Officer in Payroll Reconciliation.

· Assist in the enrolment of new staff into the payroll system.

· Assist the Human Resource Officer in the sharing of payslips upon payroll approval monthly.

· Answering payroll questions and facilitating resolutions to any payroll queries.

Record Maintenance

· Responsible for electronic and physical filing of all HR-related documents.

· Maintain current HR files and databases.

· Ensuring Biometrics and Timesheets are completed every month.

· Update all staff monitoring tools.

Leave Management

· Ensure all leave plans are shared at the beginning of every year by staff.

· File all staff leaves accordingly electronically and in staff physical file.