Outreach Programme Assistant

The Outreach Programme Assistant will work under the Programme Outreach Unit. This is a general support function role supervised by the National Outreach Officer and if you are selected as the Outreach Programme Assistant, you will perform the following duties:

• Providing administrative and logistical support for the implementation of POiD activities in the regions of Tajikistan, coordinating as necessary this work with Programme Departments and the FAU. This work includes travelling to regions, supporting the organization of the events in close coordination with Departments, identifying participants for events, providing administrative support including distribution of materials; maintaining a register of participants, collecting passports of participants ahead of events and completing the administration necessary for payment to participants and vendors, Supporting the work of the Programme Outreach Unit, providing inputs into the monthly and annual work plan;
• Ensuring that the necessary travel and security approvals are obtained and that logistical arrangements, including transport and accommodation are made;
• Contributing to the organization of the Senior Management of Office of Head of Office visits and development of agendas for visits to the regions at various levels (external and internal; high-level or working level). The incumbent is also responsible for administrative arrangement such as raising of PRs and liaising with FAU for travel arrangements;
• The incumbent will be expected to maintain a current working knowledge of the situation in the regions of Tajikistan, through regular travel to the regions in accordance with a travel plan agreed with the first level supervisor and coordinated with Programme Departments. This includes maintaining contacts with key partners at working level (e.g. local government officials and representatives of the Police, regional branches of international governmental and non-governmental organizations and civil society including POiD Implementing Partners); regular updating and maintaining the stakeholder mapping and data base of the key local partners in the regions;
• Performing other duties as required.

For more detailed information on the structure and work of the OSCE Programme Office in Dushanbe, please see: http://www.osce.org/programme-office-in-dushanbe

• Completed secondary education;
• Minimum of four years work experience in project management (including finance/budget management) and dealing with related legal and political issues;
• Minimum of four years of relevant work experience; specialized study in finance and administration would be an advantage; substantive experience in administration is required; experience in finance and budgeting is a strong asset;
• Experience in working with International Organizations is a strong asset; experience working with NGOs is desirable;
• Willingness to travel extensively, for at times longer period of time, to any region of Tajikistan;
• Experience in using MS Office applications. Good command of MS Excel would be a strong advantage;
• Excellent written and oral communication skills in English, Russian and Tajik languages;
• Excellent physical condition;
• Ability and willingness to work with people of different cultural and religious backgrounds, different gender, and diverse political views while maintaining impartiality and objectivity; experience and ability to work under pressure and with limited time frames;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

If you wish to apply for this position, please use the OSCE’s online application link found under https://jobs.osce.org/. ONLY ONLINE APPLICATIONS WILL BE CONSIDERED, offline applications received by email, post etc. will not be accepted. Please note that the vacancy is open for competition only amongst nationals of Tajikistan.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.