Politics Team Admin Assistant

Foreign, Commonwealth & Development Office

Position description

Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.

Our daily work relies on the input of dedicated individuals who engage on many different topics and activities. We seek to employ a diverse range of candidates who bring their own talents and perspectives to the role. We have a strong corporate agenda that ensures we create a positive and inclusive working environment where everyone is valued for their contribution.

United Kingdom’s Joint Delegation to NATO, based in Brussels, Belgium, is part of a world-wide network of 230 Diplomatic Posts, representing British political, economic and consular interests overseas. We are looking for a Politics Team Admin Assistant.

Working within the Political Section at the UK Joint Delegation to NATO, the jobholder will provide admin support to the team and assist in delivering UK objectives in the world’s most successful political-military alliance. Whilst this role is primarily admin focussed, due to the fast-paced nature of the work within the Political Team the jobholder is likely to have opportunities to provide policy support across a wide range of portfolios when required.

The jobholder will be primarily responsible for providing effective admin support to the Politics Team. Tasks required include, but not limited to:

• Organising meetings, events and visits. This will involve work such as making room bookings, organising catering, arranging passes and escorting visitors;
• Liaison with London, the NATO International Staff, other Allied Delegations and Missions of Partner nations;
• Information support, including the electronic transfer of documents between HMG and NATO computer systems;
• Monitoring and managing the information flow to ensure policy leads receive up to date information and requirements. This will involve keeping track of and distributing the high volume of daily committee agendas and documents;
• Keeping team administrative affairs in order, including by managing the Team’s diary and chairing the weekly Politics Team meeting, maintaining the leave chart, managing distribution lists and ensuring the Team’s equipment/stationery requirements are met;
• Attending the Monthly Delegation Management Committee meetings on behalf of the Politics Team.

The Politics Team covers a wide ranging set of issues, and the jobholder will likely also be required to support policy leads when necessary. This may include accompanying others to committee meetings, or being required to cover committee meetings – both civilian and military – as the UK representative.

Your application must clearly indicate all nationalities you hold.

Essential qualifications, skills and experience

• Full professional proficiency in English, including excellent writing skills (written and spoken, minimum of C1 level for CEFR framework*);
• Excellent organisational skills, with ability to plan ahead and prioritise;
• Ability to respond to changing priorities, and to support team-members on a range of tasks;
• Ability to work with minimal supervision on routine tasks;
• Good communication and interpersonal skills, and customer focus;
• Strong IT including MS Office skills;
• Previous experience of working in an office environment.

Desirable qualifications, skills and experience

• Operational French (written and spoken) would be a bonus but not mandatory.

Required competencies

Changing and Improving, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

Application instructions