ProBAR – Facilities Coordinator 2 TX-CA

TX ProBAR, 202 South First Street, Harlingen, Texas, United States of America
Req #798

Thursday, September 30, 2021

During this current situation with COVID-19, the ABA will
continue to accept and process applications for job opportunities. We
will conduct our recruitment process via alternative means (virtual interviews)
for the time being.

The ABA recruits employees seeking opportunities for challenging and substantive work defending liberty and pursuing justice in the U.S. and around the world. The ABA offers competitive employment benefits which include medical, dental, vision, life and disability insurance, flexible spending accounts, a 401(k), commuter benefits, and more.

ProBAR empowers immigrants through high-quality legal education, representation, and connections to services. ProBAR serves immigrants in the Rio Grande Valley border region with a particular focus on the legal needs of adults and unaccompanied children in federal custody. Founded in 1989 as a project of the American Bar Association, ProBAR’s office is located in Harlingen, TX. For more information about ProBAR, please visit our website: https://ambar.org/probar 

Job Summary/ General Purpose of Job

Accountable for performing duties related to facilities management, facilities systems administration, inventory and asset management, emergency preparedness and recovery, risk management, and other facilities-related duties in support of all departments. Responsible for training staff and volunteers on facilities-related protocol.

Essential Job Functions and Responsibilities (listed in order of importance and/or time spent)

• Trains staff and volunteers on facilities-related protocol, including workplace safety and emergency preparedness; assists with the staging of safety drills.

• Liaises with Landlord/Property Manager, staff, and stakeholders on matters related to maintenance and repair of facilities and grounds; prepares incident reports, as needed.

• Manages customer service tickets; works with IT and division staff to update and maintain service ticket forms and feedback surveys.

• Serves as system administrator for service ticket, asset management, and facilities management applications; performs routine systems audits and upgrades.

• Manages inventory of furniture, computer, and networked assets; oversees check-in/-out of assets; maintains physical inventory counts; manages inventory of software licenses.

• Supports division staff with procurement and competitive bidding of facilities-related goods and services; assists with development of non-personnel expense budgets for facilities-related goods and services; assists with taxable property rendition reporting.

• Oversees organization and orderliness of storage areas and units, including cabinets and closets, to comply with policies and regulations.

• Manages inventory of access keycards and building keys; maintains access control system user roles and permissions; responsible for assigning or deactivating permissions and issuing and retrieving keycards and building keys.

• Assists with staging of officewide events and activities; oversees proper usage of spaces in compliance with safety/security policies.

• Performs duties related to facilities-related risk management, including routine ergonomic assessments; works with division staff to mitigate risk factors.

• Provides support to division staff and stakeholders with workspace planning.

• Responsible for maintaining and executing emergency preparedness, business continuity, and disaster recovery plans and procedures.

• Performs other related duties as required, including responsibilities of the Facilities Coordinator.

Required Education, Qualifications, Experience
• Possession of a high school diploma/GED and a minimum of 1 year experience in facilities coordination.
• Fluent in English and Spanish in spoken forms.
• Able to multitask, prioritize, and manage time efficiently.
• Commitment to exceptional customer service; strong interpersonal and negotiation skills; excellent verbal and written communication skills in English.
• Strong problem-solving and analytical skills; strong organizational skills; outstanding attention to detail.
• Proficient in Microsoft Office 365 and Google Business tools.
• Intermediate proficiency with Adobe and Microsoft Office products (Word, Excel, OneDrive, teams)
• Proficient with conducting virtual meetings, training, and observations on software platforms such as Zoom, Teams, etc.
• Knowledge of ADA and OSHA compliance standards.
• Have reliable transportation to travel to off-site work locations.
• Have reliable home Internet service.

Preferred Education, Qualifications, Experience

• Possession of an associate degree in facilities management, or other work-related field.

• Prior experience in implementing emergency preparedness plans.

• OSHA 10 certified.

• Experience in worker’s compensation claims and incident reporting.

Physical Requirements

Needs to be able to successfully perform all required duties. Some travel and weekend work may be required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Must be able to lift up to 25 pounds.

Travel

As a normal course of business, this job will typically require travel of less than 10% of the time.

Benefits Offered
· Medical insurance
· Prescription insurance

· Dental insurance
· Vision Insurance

· Voluntary life insurance
· Flexible Spending Account (FSA)

· Short- and Long-term disability insurance
· Employee Assistance Program (EAP)

· Prepaid Legal Plan
· 401(k)

· Paid company holidays
· Personal time off

· Vacation time off
· PSLF Participant

The Location: 

ProBAR is located in the Rio Grande Valley, a thriving region that boasts a rich culture, affordable cost of living, subtropical climate, and beautiful natural areas to enjoy. Recent growth has brought the RGV unprecedented investments in higher education and scientific research. Three local airports connect RGV residents to destinations around the country while Mexico is only a short drive away. The region’s delicious food, world-class nature parks, and the beaches of South Padre Island provide ample opportunities to relax and recharge! 

COVID-19 Response:

ProBAR leadership has responded proactively to support the health and wellbeing of our staff and the individuals we serve. We are currently providing the majority of our legal services remotely while telecommuting. During this period of remote work, we continue to accept applications and interview for open positions.

The Application Process:

Submit an online application including your cover letter and resume.

Hiring range based on experience: $32,200.00 to $35,080.00.

The American Bar Association is an Equal Opportunity, Affirmative Action Employer of all protected classes including veterans and individuals with disabilities.

Women, minorities, veterans, and individuals with disabilities are encouraged to apply. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with the American Bar Association please call 956-365-3775 or contact [email protected].

Flexible/hybrid work arrangements may be available for residents of CA, IL, IN, DC, MD, VA, and TX. Residency requirements may apply.

Other details

Pay Type
Salary
Travel Required
Yes
Travel %
10

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ProBAR – Facilities Coordinator 2 TX-CA

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