Programme Management Intern

Background Information – UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

** Background Information – Job-specific

Thailand Multi-Country Office (THMCO)
Thailand Multi-Country Office, is a UNOPS business unit under the UNOPS Asia Regional Office and it was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific. The Hub comprises three main portfolios –THMCO Thailand, THMCO Indonesia and THMCO Pacific and provides a wide range of services including Project implementation, Transactional HR projects management, Financial and funds management, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors.

** Functional Responsibilities

At UNOPS, interns join our teams as equal members and are offered a good mix of support work and independent assignments with substantial responsibility.

Under the direct supervision of the Head of the Programme Management Office (PMO), the intern role is to support the activities aimed at increasing project management capacity. Among the task assigned to the intern:

• Drafting of high quality communication and documentation to provide guidance on UNOPS Process and Quality Management System and other applicable UNOPS policy/guidelines/regulations (eg Presentations, Standard Operating Procedures);

• Researching and analyzing information on projects and partners, assisting the Programme Management Unit with programme development, preparing project management documents and communication materials.

• Supporting PMO activities with particular focus on the implementing the PMO Action Plan, coordinating the quarterly and monthly assurance tasks, as well as improving the Project Management maturity within the hub.

• Supporting the PMO in providing routine oversight and analysis of project financial data within the available dashboards and oneUNOPS tools available.

• Prepare analysis reports, data visualization and dashboards to support the PMO Team and the Head of Programme in monitoring and decision making.

• Assist in coordinating knowledge sharing sessions, as required, in terms of preparing learning materials, presentation slides etc.

• Perform secretarial duties by taking meeting minutes during senior management meetings. Meeting preparation.

• Support the preparation of briefing materials ahead of meetings between UNOPS and partners.

• Provide administrative support to the Head of Programme when required.

• Perform other duties when required.

** Education/Experience/Language requirements

Education:

• Minimum First level university degree (Bachelor’s or equivalent) in International Affairs, Social Sciences, Human Resources, Business Administration, Project management or Engineering Background with some programme management experience is desirable.
• Must be enrolled in a university programme such as Master’s or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the application date of the internship.
• Prior project management certification is highly desirable.

Experience:

• Some professional experience in the field of Human Resources, Learning and development, International development, Project Management, Administration, Engineering or any other relevant field is desirable.

• Strong computer literacy in MS Office standard programs, in particular proficient user of MS Word, PowerPoint and Excel is required for its equivalent google suite applications.

• Experience in Google Data Studio is desirable but not required.

• Excellent interpersonal and communication skills and attention to details.

• Must be tactful, discreet, diplomatic and possess the ability to communicate with individuals at all levels of an organization.

• Flexibility and adaptability to work under pressure and able to manage multiple priorities.

• Ability to work in an international/ multicultural environment.

Language:

• Fluency in both written and oral English is required.
• Fluency in Thai is desirable.

** Contract type, level and duration

Contract type: Internship
Contract level: Intern
Contract duration: 6 months with possibility of extension based on satisfactory performance.

For more details about UNOPS Internships, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

** Additional Considerations

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

*It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
This duty station is a family duty station.
Thai nationals are encouraged to apply.*