RE-ADVERTISEMENT – Programme Assistant, G-5, Education Cannot Wait (ECW), Temporary Appointment, 364 days, New York, USA Post #110607, REQ#538608

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, education…

If you are a committed, creative professional and are passionate about making a lasting difference for children and youth entitled to an education in emergencies and protracted crisis, we would like to hear from you.

Education Cannot Wait (ECW) is the first global multilateral fund dedicated to supporting education for children and youth in countries affected by wars, disasters and crises. It was launched at the World Humanitarian Summit in 2016 by a broad coalition of international aid agencies and public and private donors to usher in faster and more sustainable education responses in crises settings. ECW inspires political commitment to financing education in humanitarian contexts, catalyzes financial resources, facilitates joint programming between humanitarian and development actors, empowers local partners and seeks to strengthen quality and accountability. 

ECW is hosted by UNICEF. The Fund is administered under UNICEF’s financial, human resources and administrative rules and regulations, while operations are run by the Fund’s own independent governance structure that provides strategic guidance and oversight to its investments. ECW’s day-to-day activities are carried out by a Secretariat under the direction of the ECW Director.

How can you make a difference?

This is a General Services Temporary position, under the direct supervision of the Chief of Operations and Finance for Education Cannot Wait Secretariat. The Programme Assistant will provide dedicated administrative support to members of the secretariat. This includes coordination of travel, and facilitating external/ internal meetings, and assist with the onboarding of new staff members.  The duration of this post is 364 days with the possibility of extension.

• Provide dedicated administrative support to the staff members and consultants of Education Cannot Wait, for coordination of travel and other administrative duties.
• Supports effective administration of meeting and events organized by the Secretariat
• Initiate, monitor and follow up on personnel-related matters of staff.
• Support office accommodation, movement/installation of office furniture and equipment; procure computer hardware/software
• Support the procurement of office supplies
• Support recruitment and on-boarding of Secretariat staff members and interns
• Process travel requests issued by the Secretariat in line with UNICEF procedures.
• Process contract and direct invoices as per UNICEF’s policy
• Support with contracting processes
• Supports the overall administration of the Secretariat
• Provide assistance in planning, coordination and set up of operations and financing activities of the Secretariat.
• Coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decision are properly carried out and products are delivered in a timely manner (e.g, travel arrangements, visa applications, equipment purchases, service and supply requisitions, conference room bookings, etc.)
• Support ECW secretariat Ad hoc Administrative tasks as required
• Proofreads and edits text for adherence for format, grammar, punctuation and style.

Qualify as an advocate for every child you will have…

• Completion of secondary education is required.
• A minimum of five (5) years of relevant experience in providing progressively responsible administrative support services is required.
• Working knowledge of UNICEF systems, policies and procedures is considered an asset.
• Non-US candidates must be in possession of a valid US G-4 visa or be a US permanent resident/citizen before commencing their appointment.
• Knowledge and experience using VISION, UNDSS etc. required for travels and personnel administration
• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; 
• Strong writing, interpersonal and communications skills is highly desired.
• Organizational, planning and prioritizing skills and abilities is highly desired.
• High sense of confidentiality, initiative and good judgment is highly desired.
• Ability to work in a team environment to achieve common goals and to provide guidance to more junior support staff
• Fluency in English is required.  Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language would be an asset
• Familiarity with various computer software packages (MS Word, Excel, Access, PowerPoint, Outlook etc.) as well as web-based management systems
• Good knowledge of UN administrative policies, procedures, and processes
• Ability to complete tasks with minimal supervision while exercising good judgment and prioritize tasks Sound organisational skills and abilities
• Ability to work effectively in a multicultural team.

For every Child, you demonstrate…

UNICEF’s values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are…

• Analysing (I)
• Learning and Researching (I) Planning and organizing (I)
• Following Instructions and Procedures (I) Core competencies:
• Communication (I) Working with people (II) Drive for results (I)

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promote the protection and safeguarding of all children.

This position is not considered an elevated risk role. However, UNICEF reserves the right to conduct further vetting/ assessment within the scope of child safeguarding as appropriate.

Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

ECW is hosted by UNICEF. The Fund is administered under UNICEF’s financial, human resources and administrative rules and regulations, while   operations are run by the Fund’s own independent governance structure that provides strategic guidance and oversight to its investments. ECW’s day-to-day activities are carried out by a Secretariat under the direction of the Education Cannot Wait Director.