Regional Project Coordinator, CQUIN

POSITION SUMMARY

A global health leader situated at Columbia University, ICAP tackles the world’s most pressing health threats and, in collaboration with partners around the world, implements transformative solutions to meet the health needs of individuals. This position will support project management and operations efforts under the CQUIN learning network, a project funded by the Bill & Melinda Gates Foundation. CQUIN aims to catalyze the delivery of high-quality differentiated HIV services at scale by supporting a network of countries in sub-Saharan Africa to share experiences, best practices and tools.

Reporting to the ICAP NY Project Officer and Country Director at ICAP Cote d’Ivoire, the Regional Project Coordinator will support coordination, operations, and implementation efforts for ICAP teams and their Ministry of Health partners in CQUIN countries, primarily in francophone West and Central Africa. The Regional Project Coordinator will work with ICAP/CQUIN teams in West and Central Africa and NY to provide project coordination support to the Francophone CQUIN countries, including the development work plans and budgets, documenting project activities, and supporting logistics and communication.

This position is grant funded.

MAJOR ACCOUNTABILITIES

Project Coordination:

• Leading day-to-day CQUIN regional project coordination activities in the West and Central Africa, with a focus on Francophone countries.

• Supporting the CQUIN project team to conduct country needs assessments, sub-regional workshops/meetings, south-to-south exchanges, and documentation of innovations

• Working with regional project team to develop and monitor work plans, reports, meeting/call notes, and budgets

• Supporting the CQUIN NY and regional teams in the design, implementation, and evaluation of workshops and meetings, including development of panels, and presentations, preparing participants, collecting, and analysing meeting evaluation data

• Collecting and disseminating best practices and guidance on DSD for network stakeholder reference

• Monitoring and documenting West and Central Africa progress toward achievement of project goals and objectives for project reporting

• Assisting the regional clinical team to provide technical support on country engagement visits as needed

• Meeting with project stakeholders in-person and virtually, to support CQUIN project objectives

• Completing any other tasks as assigned

Administrative and Logistics Support:

The Regional Project Coordinator will support CQUIN West and Central Africa CQUIN events, including catalytic projects and research studies, by coordinating and tracking travel, vendors, and internal standard operating protocols (SOPs). S/he will be responsible for:

• Coordinating network member travel from West and Central Africa for various project activities.

• Managing identification, hiring and monitoring of vendors to provide services to CQUIN meetings/workshops and other event services (both virtually and in-person).

• Supporting the development of event SOPs, and to distribute and track participant invitations and registration surveys, bursary information and distribution of meeting materials.

• Overseeing the tracking of receipts, invoices, and per diems for CQUIN project activities and ensure that relevant information is documented, filed and catalogued appropriately.

• Liaising with regional project administrative staff to provide updates and support anticipated project activities, including network member travel and securing meeting and workshop venues

REQUIRED QUALIFICATION/EXPERIENCE

Minimum Experience, Skills, and Preferred Qualifications:

The following may be acquired through a combination of formal or self-education, prior experience, or on-the-job training:

• Graduate degree in Management Sciences, Public Health, or equivalent required

• Post graduate degree in Management or Business Administration will be an asset

• At least three years of experience supporting public health project implementation is required

• Excellent organizational and administrative skills are required

• Proficiency with Microsoft Office programs such as Word, EXCEL and PowerPoint required

• Experience using Zoom and Air Table will be an asset

• Demonstrated experience in the planning and coordination of online events, webinars, or trainings strongly preferred

• Strong communication skills, including the ability to coordinate stakeholders throughout West and Central Africa are required

• Fluency in both French and English is required

Other Requirements

• Demonstrated ability to self-manage, manage complex projects, multi-task, and prioritize workload effectively.

• Willingness to travel regionally for up to 1 week to support events up to six times per year **