Senior Human Resources/ Payroll Assistant

Personnel Administration

• Acting as a focal point for interpretation/clarification of the OSCE Staff Rules,Regulations and Instructions. Overseeing proper application of Regulations andRules to establish entitlements of the mission members;
• Ensuring timely and accurate Personnel actions for appointments, extension of appointments/assignment and separations of international and local mission members;
• Overseeing proper and timely application of Performance Management procedure;
• When required, conducting briefings on personnel related matters for local and international new mission members upon intake, on-job and separation;
• Maintains the ORACLE HR database, enters Home Leave and Rest and Recuperation entitlements;
• Maintains personnel and related HR files.

Payroll Administration

• Enters monthly payroll’s deductions such as mobile private calls, private OSCE vehicle usage, travel entitlements, FMMC decisions etc.;
• Updates/changes payment methods, personnel related data in the system. The incumbent is fully responsible for processing MMs payment instructions, ensures that all payment method forms and bank details information are filled out properly containing all necessary information;
• Processes salary/BLA advances for staff. Enters information in ORACLE and ensures that BLA/salary advances are paid out in compliance with Staff Instruction;
• Enters supplier/employee information, overtime records, daily staff attendance; prepares monthly Labour Distribution (LD) forms, etc.;
• In coordination with HR Officer prepares monthly payroll for submission to final approval by CFA for staff salary/final payments;
• Assists mission members with clearance/check out procedure, makes sure that mission members separation is processed in accordance with the OSCE Instructions. Coordinates with FAU and programme staff on required administrative actions;
• Prepares ad hoc reports from ORACLE and personnel/payroll related statistics.

Perform other related duties as requested.

• Completion of Secondary Education supplemented with training in administration;
• Minimum of 6 years of relevant work. A first-level university degree in a relevant field may be considered as a substitute for one year of working experience, an advanced university degree for two years of working experience;
• Computer literate with practical experience in Microsoft Office applications;
• Excellent written and oral communication skills in English and Russian and in local language.

• Commitment: Actively contributes to achieving organizational goals
• Diversity: Respects others and values their diverse perspectives and contributions
• Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
• Accountability: Takes responsibility for own action and delegated work

Core competencies

• Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
• Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
• Planning: Works towards the achievement of goals in a structured and measured manner
• Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
• Initiative-taking: Proposes and initiates new ideas, activities and projects
• Flexibility: Responds positively and effectively to changing circumstances

Managerial competencies (for positions with managerial responsibilities)

• Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
• Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
• Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities

Monthly remuneration, subject to social security deductions is 1023.16 Euro/month. Social benefits will include Organization for Security and Co-operation in Europe participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE’s online application link found under https://jobs.osce.org/vacancies/. The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration. Please note that the vacancy is open for competition only amongst individuals who is a national or permanent resident of the Kyrgyz Republic.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization. Please note that in the event of invitation for interview/test, the OSCE is unable to reimburse costs incurred.