Stop TB Partnership – Diagnostics Procurement & Supply Assistant

Background Information – Job-specific

THIS IS A LOCAL POSITION FOR WHICH ONLY APPLICANTS WITH SWISS NATIONALITY OR WITH THE RIGHT TO LIVE AND WORK IN SWITZERLAND (EU CITIZENS OR NATIONALITIES ELIGIBLE FOR DIFFERENT SWISS WORK PERMITS) ARE ELIGIBLE FOR CONSIDERATION.

UNOPS hosts the Stop Tuberculosis Partnership Secretariat (STBP) as of 1 January 2015, in Geneva, Switzerland. The vision of the Stop TB Partnership is to realize the goal of elimination of Tuberculosis (TB) as a public health problem and, ultimately, to acquire a world free of TB by ensuring that every TB patient has access to effective diagnosis, treatment and cure; stopping transmission of TB; reducing the inequitable social and economic toll of TB; and developing and implementing new preventive, diagnostic and therapeutic tools and strategies. The Stop Partnership is niche positioned to support the development and further implementation by partners of the current and future Global Plan, acting as a coordinator and catalyst for the range of partners engaged in the fight against TB.

Founded in 2001, the Stop TB Partnership’s mission is to serve every person who is vulnerable to TB and ensure that high-quality treatment is available to all who need it. Stop TB partners include international and technical organizations, government programmes, research and funding agencies, foundations, NGOs, civil society and community groups and the private sector.

As a key initiative of the STBP, the goal of the Global Drug Facility (GDF) is to facilitate world-wide, equitable access to TB medicines and diagnostics across both public and private sectors. This goal is achieved through management and coordination of market activities for the full portfolio of TB medicines and diagnostics, strategic procurement and innovative logistics solutions, technical assistance and capacity building for TB programmes in better pharmaceutical management practices, and accelerated uptake of new TB medicines, regimens, and diagnostics using the GDF “launch pad.” GDF is highly reliant on technology to ensure quick and smooth procurement and supply of quality-assured TB products for populations in need.

Functional Responsibilities

Under the supervision of the Diagnostics Procurement Officer, the incumbent will be responsible for undertaking the following activities:

• Provide procurement, logistical and administrative support to a team of Country Support Officers in the acquisition of TB Diagnostic products.
• Prepare quotes to customers by compiling data contained in supplier’s quotations and settle supplier can deliver the required goods/services at the best terms and lowest costs possible under the mentorship of Country Support Officers.
• Prepare purchase orders with suppliers including forwarding agents after confirmation of the acceptance of the quote by the customers.
• Supervise status of existing requisitions maintain contact with suppliers, freight forwarders and clients to ensure timely delivery of goods and services,
• Coordinate shipment of goods from suppliers to countries and verify receipt and inspection of goods and accurately reports, as and if required.
• Maintain relevant internal databases and files; keep track of any contractual agreements, systems’ contracts, etc. and let affected users know of contractual rights and obligations.
• Prepare invoices and relevant documents to customers for payment.
• Assist in monitoring and analysing contract performance to ensure compliance with contract terms, schedules and cost.
• Assist in reconciliation of settlements to be paid by the Finance Unit.
• Investigation and resolution of post-order problems and preparation of progress reports on procurement and supply chain matters, as needed.
• Provide input on TB diagnostics logistic or procurement documentation as the need arises.
• Other duties as assigned.

Education/Experience/Language requirements

Education

• Secondary education/High school diploma is required and in combination with 5 years of relevant experience would be considered qualifying.
• A Bachelor’s or Master’s degree, preferably in logistics, management or procurement will be considered a strong asset and may substitute for some or all of the required years of experience.
• Technical/professional Diploma/License in Procurement, Supply chain and/or logistics will be considered an asset and may substitute for some or all of the required years of experience.

Experience

• A minimum of 5 years of experience in logistics, and/or import/export, and/or administrative services or related area is required; A master’s or bachelor’s degree may substitute for some of all the required years of experience.
• Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) and expertise of spreadsheet and knowledge of database packages – will be tested in recruitment process;
• Experience in handling web-based management systems is a strong asset.

Language

• Fluency is English required and knowledge of Spanish is desirable.

Contract type, level and duration

• Contract type: Local Individual Contractor Agreement (LICA)
• Contract level: LICA-5 (ICS5 – equivalent to GS5 in UN system)
• Contract duration: Ongoing ICA – 12 months renewable upon funds availability and satisfactory performances.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-of…