TERMS OF REFERENCE FOR PRODUCTION OF VIDEOS AND AUDIO ACCOMPANIED BY PHOTOGRAPHY PACKAGE FOR THE COFFEE PROJECT IN UGANDA

ORGANIZATION BACKGROUND

Solidaridad is an international solution-oriented civil society organization working through nine regional expertise centres on transforming markets to make them more inclusive and sustainable. We bring together supply chain players and engage them with innovative solutions to improve production, ensuring the transition to a sustainable and inclusive economy that maximizes the benefit for all.

Our vision and mission guide us in everything we do. We seek partnerships with others, collaborate with industries, and aspire to be a financially sustainable organization. We will always ensure that what we do contributes to our vision of a sustainable and inclusive economy that maximizes the benefit for all.

OBJECTIVES OF THE ASSIGNMENT

The specific objective of this assignment is to produce communication products to show-case Solidaridad’s real-life projects’ best practices, and success stories related to our on-going coffee project in Uganda through this assignment objectives:

1. Produce high-quality video footage for broadcast or non-broadcast production
2. Produce a package of a minimum ten (10) high-level professional photos (PNG) for Solidaridad in each of the project sites
3. Produce video recording as per the guidance provided.
4. Submit to the project team, professional photos, videos, and audios as per the deadline and address feedback for the final submission deadline.
5. From this assignment, develop video stories accompanied by PNG high-quality photos as well as audios drawn from the following field sites:

The professional videographer matched with photography expertise will be expected to travel to project areas spread across Sipi, Kapchorwa and Karo, Kazo/Kiruhura districts to carry out the assignment. The photographer will be accompanied by Solidaridad Coffee Program Manager who has the assignment to capture the programmes in attractive stories.

DELIVERABLES

● High quality video footage for broadcast and non-broadcast in line with the above table shared in the aforementioned objective chapter

● A minimum of 10 high-resolution photographs, edited (post-processed), tagged and captioned according to the Solidaridad photography guidelines.

● A detailed report on all videos, audios and photography, including locations, names and contact details of all individuals interviewed

● Original copies of signed consent forms filled out by/for each interviewee. (N.B. for photos other than portraits, verbal consent will be sufficient)

All photography needs to adhere to the Solidaridad photography guidelines and brand manual that will be provided to the photographer.

CONSULTANCY PERIOD

This is a time-bound assignment; delivery is required within 12 working days of the starting date.

Assignment

To produce communication products to show-case Solidaridad’s real-life projects best practices and success stories related to our on-going coffee project in Uganda through this assignment objectives:

1. Produce high quality video footage for broadcast or non-broadcast production
2. Produce a package of minimum 10 high level professional photos (PNG) for Solidaridad in each of the project sites
3. Produce video recording as per the guidance provided.
4. Submit to the project team for this assignment professional photos, videos and audios as per the deadline and address feedback for the final submission deadline.

Location

Diverse field locations for the video coverage and photo shooting in Eastern and Western Uganda as follows:

i). Sipi, Kapchorwa district

ii). Karo, Kazo/Kiruhura district

Time investment

Number of field videography and photography days: 8 days

· 2 days in the field in Sipi, 1 day to travel from Kampala and 1 day to travel back

· 2 days in the field in Karo, 1 day to travel from Kampala and 1 day to travel back

Assignment Starting date – 2^nd November 2020

Date of submission of products for review – 9^th November 2020

Date of submission of final products for approval – 13^th November 2020

PAYMENT

The selected professional videographers matched with photography expertise are required to quote a fixed price for the full assignment including preparation, fieldwork, data analysis, writing process, and final editing and reporting.

Expenses and arrangements for travel and accommodation related to the fieldwork must be included in the quotation by the consultant as well as all other expenses, (including food and drinks) and assumed to be included in the fixed price. Photographer is responsible for his/her own equipment (e.g. cameras) – including the proper insurance of such items – and software.

Fees will be paid in two instalments, 50% upon signing of this contract and 50% upon completion of the assignment. The fee will be paid following receipt of an invoice in Uganda Shillings by the photographer.

QUALIFICATION, SKILLS AND EXPERIENCE REQUIRED

● Outstanding top-notch videography skills matched with photography expertise;

● Outstanding video, audio and photo editing skills;

● A proven track record (samples of previous similar assignments need to be presented) specifically videos in relation to documenting case studies for projects.

● Experience with documenting international development work.

The technical Proposal should include the following:

i. Organization profile (max 1 page) explaining why they are the most suitable for the work.

Relevant Experience (max 1 page).

ii. Detailed methodology framework with expected deliverables, timelines, man days and financial resources required (3-5 pages).

iii. Recent CV’s for the team

iv. Company Registration and PIN certificates

COPYRIGHT AND CREDITS

In consideration of the fees paid, the videographer expressly assigns to Solidaridad any copyright arising from the works the videographer produces while executing this contract. Solidaridad herewith has non-exclusive world rights to selected images in all media (so including non-Solidaridad media) in perpetuity. Solidaridad will not use the images for other purposes than promoting Solidaridad (in the widest sense of the word).

In printed materials with a colophon, Solidaridad will credit the photographers. In external media, photographers can be credited with a combination of the name of Solidaridad with the name of the photographer, so: © Solidaridad/John Doe.

In digital media, posters and banners photographers are usually not credited.

All images (whether used for online or print purposes) must include the videographer’s name in the metadata. The videographer may not use, reproduce or otherwise disseminate or authorize others to use, reproduce or disseminate such works without prior consent from Solidaridad.