Trade Program Assistant

4416

Trade Program Assistant

351,113 SEK gross per annum

Indeterminate

This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Sweden.

Assistant

LE-05

Stockholm, Sweden

01-04-2021 at 23:59 UTC/GMT

The Trade Program Assistant, under the supervision of the Trade Counsellor, provides daily administrative support and services; provides and creates information and documentation; provides support for on-going trade program activities; responds to service requests from clientele and performs other duties as required. The Trade Program Assistant also supports the regional focus of the trade program by supporting administrative interactions and proactively co-operating with regional offices relating to normal job duties.

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications. Only those candidates who have all the essential qualifications and demonstrate this clearly within their application will then proceed to the next stage of the process.

Education:
• Bachelor’s degree from a recognized university with a major in a discipline related to the job requirements (e.g. economics, administration, communication) or an equivalent* combination of education, training and experience.
*Equivalent is defined as a combination of minimum of two years’ post-Secondary experience and/or vocational training.

Language:
• Fluency in English (oral and written)
• Fluency in Swedish (oral and written)

Experience:
• Minimum 2 years of combined experience in client service delivery and providing administrative services, which includes managing appointments, providing event/logistical support and budget and/or accounting support.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Knowledge of standard office procedures and practices.

Abilities/Competencies:
• Effective communication skills
• Strong client focus
• Teamwork
• Sound judgement
• Organizational and time-management skills
• Attention to detail
• Results-focused

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Ability to work in French (oral and written)
• Professional certifications related to managing events or projects or related to international business
• Experience working with financial software

• Working hours:37.5 hours per week, Monday to Friday
• Occasional overtime may be required
• Attendance of events outside normal working hours may be required
• Ability to travel in exceptional circumstances
• Ability to work on Swedish holidays when the Embassy is open

• Any job offer is subject to security screening (including a criminal record and credit check)
• Proof of right to work in Sweden, copies of educational qualifications, or other documents supporting the application may be requested.

Open to employees currently occupying an indeterminate, term or emergency position at the Embassy, and previous employees (indeterminate, term or emergency) who left within the past 5 years who are eligible to work in Sweden, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Embassy of Canada does not reimburse any travel costs to and from interview nor does it reimburse any relocation costs. The Embassy of Canada does not directly nor indirectly sponsor work permit applications on behalf of candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report it to [email protected] prior to the closing date. Applications will only be considered when received through our portal.
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Sweden does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Sweden, which might arise in the 12 months following the completion of this recruitment process, with various tenures, including indeterminate or term.
• If you have any questions at any stage of the recruitment process, please send an email to [email protected]