Vacancy Announcement: Human Resources and Travel Assistant

The United States Embassy in Hanoi, Vietnam is seeking an eligible and qualified applicant for the Cooperating Country National Personal Services Contractor (CCNPSC) position of Human Resources and Travel Assistant in its U.S. Agency for International Development (USAID).

1. Vacancy Announcement No.: USAID-2021-016
2. Opening Date: October 07, 2021
3. CLOSING DATE:  November 06, 2021, 17:00 Hanoi time
4. AREA OF CONSIDERATION:  All Interested candidates/All sources who are Cooperating Country National (CCN)

Cooperating country national (CCN) means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

5. POINT OF CONTACT:  

Quyen Hoang, Supervisory Human Resources Specialist at [email protected]; Tel: +84-24-3850-5000 ; ext. 2763 ; and Loan Nguyen, Human Resources and Travel Assistant at [email protected]; Tel: +84-24-3850-5000; at ext. 2673. 

6. POSITION TITLE: Human Resources and Travel Assistant, 30000791
7. MARKET VALUE/BASE SALARY (per annum): US$ 16,364.00 – US$ 24,536.00 (FSN-08)

Added by attractive allowances, cash and non-cash benefits and incentives according to U.S. Embassy Vietnam’s Local Compensation Plan (which will be $19,873 – $29,298 as detailed in section 14).

8. PERIOD OF PERFORMANCE/Length of the contract/ WORK SCHEDULE:  Definite term – five years / Monday through Friday (40 hours per week).

USAID expects the services under this contract to be continuing in nature for the contractor to perform under a series of sequential contracts, subject to the availability of funds.

9. PLACE OF PERFORMANCE: 

USAID/Vietnam, 15^th floor, Tung Shing Building, No. 2 Ngo Quyen street, Hoan Kiem district, Hanoi, Vietnam

10. SECURITY LEVEL REQUIRED:  Local Security Certification or Public Trust
11. BACKGROUND INFORMATION OF THE POSITION

The Human Resources (HR) and Travel Assistant is located in the Executive Office (EXO), the United States Agency for International Development (USAID), Mission Vietnam in Hanoi. The incumbent is one of the two HR and Travel Assistants who works under the supervision of the Supervisory Human Resources Specialist. In the role of HR Assistant, s/he performs a full range of Human Resources administrative support functions for all categories of Mission personnel, including U.S. Direct Hires (USDHs), U.S. Personal Service Contractors (USPSCs), Eligible Family Members (EFMs) and Cooperating Country National (CCN)/Personal Services Contractors (PSCs). Duties include providing assistance in position management and recruitment, transfer of incoming and outgoing employees, check-in/departure procedures, new employee orientation, cable drafting for American Officers, preparation of budgets, contracts and personnel actions, local social security system (LSSS) transaction management, support the Team Lead in the Merit-based compensation system (MBC) implementation, maintaining the Overseas Personnel System (OPS), staffing patterns, data call upon request, ensures the personnel files are up-to-date and archived in accordance with the agency regulations including Agency Secure Image and Storage Tracking System (ASIST). In the role of Travel Assistant, s/he serves as the primary USAID/Vietnam employee responsible for coordinating and arranging official and assignment travel and transportation and accommodations for Mission personnel, dependents and official visitors. The travel portion of duties includes travel and transportation support, customer service, problem resolution, visitor coordination and other administrative support functions. The total current Mission staff including USDHs, USPSCs, EFMs and CCNPSCs is 100 positions or more in the coming years.