Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Procurement
Main purpose of job:
Working under the supervision of the Corporate Services Manager to facilitate smooth day to day running of the Mission with a focus on Procurement, Protocol, and Estates. Experience in administration and customer service would be valuable, as well as IT literacy and organisational skills. Understanding the importance of active communication, being a team player and ensuring value for money are essential.
Roles and responsibilities:
Procurement (30%):
- Provide support for Corporate Services team in procurement process including requisitions, receipting and uploading invoices, setting up suppliers;
- Supplier information – maintaining a database of contact details, past and recent quotations
- Ensuring services we engage are value for money.
Estates (30%)
- Maintenance scheduling: Coordinating with tenants and contractors to schedule routine maintenance works and site visits.
- Community liaison: Point of contact for tenant queries and concerns, raising them to the team and keeping customers updated.
- Ensuring estates inventory is accurate
- Understanding compliance and policy when engaging in services and customers
Protocol/HR/Admin (35%)
- Assisting in administrative duties including: filing forms, letter drafting, communication with contractors and government departments.
- Ensuring the smooth arrival of our colleagues and guests from overseas, and their belongings safely arrive without delay.
- Maintain accurate, up to date information such as Post reports and Fact Sheets Post Welcome Pack and the Cost of Living Allowance returns; and school information, and working agreements.
- Organising annual and mandatory medical testing for staff
Corporate Services Support (5%)
- Health & Safety Checks – Assisting Health and Safety Officer in conducting routine tests and checks
- Ad Hoc Support – ensuring the Corporate Services Team is resilient and able to provide a consistent quality of service
Resources managed (staff and expenditure):
Global Procurement Card
Stationery and Uniform budgeting
Essential on arrival:
- Ability to produce clear and accurate work with attention to detail
- Ability to communicate clearly and seek advice when solving problems
- Can support colleagues when under pressure and able to contribute to cross-team working
- Excellent IT skills with a working knowledge of Microsoft Outlook, Word, Excel and Teams
- Considerate customer service skills
Language requirements:
Language: English, Malay and other local languages
Level of language required: Proficient in English, Malay and other local languages would be useful but not essential
Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace
28 December 2020
A1 (L)
Fixed Term, Part-Time
31 hours
11 months
Asia Pacific
Brunei Darussalam
Bandar Seri Begawan
British High Commission
1
B$1,600.00
1 February 2021
30 December 2021
The British High Commission offers a competitive remuneration package inclusive of salary, leave entitlement, performance related pay, benefits and extensive Learning and Development opportunities. This position is being advertised on a temporary basis (approximately 11 months).
The British High Commission looks to support the professional development of all staff, including the Executive Assistant. Specific training and mentoring for the role will be provided to the successful candidate.
Working patterns: 31 Hours Per week
Monday – Thursday
Employment offers are subject to successful clearance of pre-employment checks and local labour requirements. Staff who are locally recruited by the British High Commission are subject to Terms and Conditions of Service according to local employment law.
No accommodation or relocation expenses are payable in connection with this position. Foreign Nationals, with assistance from the High Commission, must be able to obtain a permit to work in Brunei in order to apply.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Please check the application centre regularly for any update on your application.
To help us with our recruitment effort, please indicate on the application form /cover letter where (ngotenders.net) you saw this job posting.