View Vacancy – BD – Corporate Services Assistant, A1(L) (Part-Time)


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Procurement

Main purpose of job:

Working under the supervision of the Corporate Services Manager to facilitate smooth day to day running of the Mission with a focus on Procurement, Protocol, and Estates. Experience in administration and customer service would be valuable, as well as IT literacy and organisational skills. Understanding the importance of active communication, being a team player and ensuring value for money are essential.

Roles and responsibilities:

Procurement (30%):

  • Provide support for Corporate Services team in procurement process including requisitions, receipting and uploading invoices, setting up suppliers;
  • Supplier information – maintaining a database of contact details, past and recent quotations
  • Ensuring services we engage are value for money.

Estates (30%)

  • Maintenance scheduling: Coordinating with tenants and contractors to schedule routine maintenance works and site visits.
  • Community liaison: Point of contact for tenant queries and concerns, raising them to the team and keeping customers updated.
  • Ensuring estates inventory is accurate
  • Understanding compliance and policy when engaging in services and customers

Protocol/HR/Admin (35%)

  • Assisting in administrative duties including: filing forms, letter drafting, communication with contractors and government departments.
  • Ensuring the smooth arrival of our colleagues and guests from overseas, and their belongings safely arrive without delay.
  • Maintain accurate, up to date information such as Post reports and Fact Sheets Post Welcome Pack and the Cost of Living Allowance returns; and school information, and working agreements.
  • Organising annual and mandatory medical testing for staff

Corporate Services Support (5%)

  • Health & Safety Checks – Assisting Health and Safety Officer in conducting routine tests and checks
  • Ad Hoc Support – ensuring the Corporate Services Team is resilient and able to provide a consistent quality of service

Resources managed (staff and expenditure):

Global Procurement Card

Stationery and Uniform budgeting

Essential on arrival:      

  • Ability to produce clear and accurate work with attention to detail
  • Ability to communicate clearly and seek advice when solving problems
  • Can support colleagues when under pressure and able to contribute to cross-team working
  • Excellent IT skills with a working knowledge of Microsoft Outlook, Word, Excel and Teams
  • Considerate customer service skills

Language requirements:

Language: English, Malay and other local languages

Level of language required: Proficient in English, Malay and other local languages would be useful but not essential

Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace




14 February 2021

A1 (L)

Fixed Term, Part-Time

20 hours

9 months

Asia Pacific

Brunei Darussalam

Bandar Seri Begawan

British High Commission

1

B$1,030.00




15 March 2021




31 December 2021

The British High Commission offers a competitive remuneration package inclusive of salary, leave entitlement, performance related pay, benefits and extensive Learning and Development opportunities. This position is being advertised on a temporary basis (approximately 9 months).

The British High Commission looks to support the professional development of all staff, including the Executive Assistant. Specific training and mentoring for the role will be provided to the successful candidate.

Working patterns: 20 Hours Per week

Monday – Thursday: 10:00 – 16:00

We encourage staff to work flexibly to suit their own personal needs in parallel to the requirements of the job. Some aspect of the role will need you to be in the office at certain times. We provide a laptop and phone for use outside of the High Commission and when travelling.

In crisis/emergency situations work as required to support the response (sometimes on a shift pattern working unsociable hours).

This job is suitable for flexible working patterns, subject to operational requirements.

Employment offers are subject to successful clearance of pre-employment checks and local labour requirements. Staff who are locally recruited by the British High Commission are subject to Terms and Conditions of Service according to local employment law.

No accommodation or relocation expenses are payable in connection with this position. Foreign Nationals, with assistance from the High Commission, must be able to obtain a permit to work in Brunei in order to apply.

Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.

Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

Please check the application centre regularly for any update on your application.

Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

To help us with our recruitment effort, please indicate on the application form /cover letter where (ngotenders.net) you saw this job posting.

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