View Vacancy – Corporate Services Intern

Main purpose of job:

To assist the Human Capital Management Team at the British Consulate in Sao Paulo and provide support to the Corporate Services Team (Security and Transport, Estates and IT departments) to deliver a good level of service to internal and external clients.

Roles and responsibilities / what will the jobholder be expected to achieve?:

Provide general assistance to the sector team, which includes:

– Assist in planning and controlling staff leaves;

– Support the Human Capital Management team by managing the employees’ timesheets and updating their monthly toil;

– Support the Induction Process of new employees by organizing documents and updating information on the presentation slides;

– Support the management of trainings and courses;

– Organize and update the documents of staff;

– Assist in the appraisals process and support the communication of the process;

– Support the recruitment and admission process;

– Assist in organizing events;

– Update databases;

– Make reports;

– Research for new suppliers, products or technical assistance for existing products;

– Liaise with suppliers and contractors, quoting and organizing maintenance works;

– Organize the transport booking;

– Support internal clients;

– Set up IT equipment such as VTC and computers when necessary;

– Book hotel and flights;

– Keep sector charts, texts and presentations updated with accurate information;

– Ad hoc duties as necessary (e.g. photocopies, escort visitors within the building, filing etc).

Essential on arrival:

– Have an education/degree ongoing on HR Management, Administration or Psychology.

– He/she should possess an excellent command of written and spoken English and Portuguese with strong organisational, communication, pro-activeness, customer service, team working.

Must have the legal right to work in Brazil

Language requirements:

Language: English/Portuguese

Level of language required: Advanced/Fluent