Foreign, Commonwealth and Development Office (Operations and Corporate Services)
Corporate Services Support
Main purpose of job:
The role of Corporate Service Manager underpins that of the whole High Commission. The jobholder will personally oversee the efficient management and running of the estates, budgets and human resources and is responsible for maintaining the highest standards of propriety and compliance in line with FCDO guidelines.
The jobholder will be required to oversee the operating budget; procurement and contract management, ensuring principles of transparency, good governance and value for money are adhered to. He / she will deliver this with the support of a small team for whom the jobholder has line management responsibilities.
The role presents a great opportunity for someone with strong organisational, leadership and financial management skills to be part of a busy and dynamic team and be directly supporting UK interests in The Gambia.
Roles and responsibilities:
Financial Management
- Supervision of the budget through monthly, quarterly and annual reporting procedures;
- Accurate forecasting and monitoring of expenditure to ensure audit compliance and value for money;
- Streamlining of financial practices in line with FCDO standards;
- Ensuring consistent, open, transparent and compliant procurement procedures;
- Liaising with regional financial hub
Estate Management
- Ensuring full compliance with UK and FCDO Health & Safety regulations and procedures;
- Overseeing implementation of maintenance contracts and schedules to ensure high standards and value for money;
- Maintaining a rolling programme for the management / replacement of assets and equipment;
HR and line management
- Spearheading the FCDO’s Diplomacy 20:20 initiative at the High Commission to promote a modern, expert, agile approach supported by a strong platform;
- Leading on ensuring full compliance with local staff terms and conditions, respecting FCDO policy and local employment law.
- Ensuring that the High Commission delivers on its Local Staff charter and that all staff are encouraged to take advantage of the available learning and development opportunities to support their personal and professional development;
- Providing strong and supportive line management to the team, with a focus on delivery, performance and development.
Resources managed:
- Line management for Corporate Services Officer, Estates Officer and Protocol Officer. Countersigning manager for 3 Corporate Services Staff and 1 Residence staff.
- Responsibility for cash and account management.
- A strong academic record to degree level (or equivalent professional qualification);
- Strong organisational skills with the confidence, flexibility and ability to cope under pressure and with changing priorities;
- Proven ability to manage people and budgets – project & programme management experience an asset;
- Excellent customer and stakeholder management skills;
- Strong proficiency across full suite of Microsoft Office applications, particularly Excel;
- Excellent written English – ability to present reports / business cases at pace.
- Experience of working in a diplomatic mission or for an international organisation.
- Accountancy skills.
Changing and Improving, Leading and Communicating, Delivering Value for Money, Managing a Quality Service
31 December 2020
B3 (L)
Permanent
38
Africa
Gambia
Banjul
British High Commission
1
GMD 30,767.93 paid 13 times per year plus GMD 428.56 Transport allowance paid 12 times per year
1 February 2021
Learning and development opportunities:
All staff at the British High Commission Banjul are encouraged to take advantage of the full range of e-learning and other opportunities available and we are committed to support staff with their operational and personal development goals.
Mandatory training for Finance & Contract Management will be expected to be completed within the first 6 months of taking up the position.
There may be a requirement for occasional travel within the region or to the UK for training purposes.
- Please complete the application form in full as the information provided is used during screening.
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Employees recruited locally by the British High Commission in Banjul are subject to Terms and Conditions of Service according to local employment law in The Gambia.
- All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
- The responsibility lies on the successful candidate to;
- Obtain the relevant permit
- Pay the fees for the permit
- Make arrangements to relocate
- Meet the costs to relocation
- Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework Please note: Job grade AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- All applicants must be legally able to live and work in The Gambia.
- Please note the successful candidate will undergo security clearance.
- The British High Commission Banjul is an equal opportunity employer, dedicated to inclusivity, a diverse workforce and valuing difference.
To help us with our recruitment effort, please indicate on the application form /cover letter where (ngotenders.net) you saw this job posting.