View Vacancy – Corporate Services Officer


The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Protocol, Visits and Events

Main purpose of job

The Corporate Services Department at The British High Commission is seeking to recruit a temporary Corporate Services Officer to carry out administrative functions with emphasis on protocol, transport related duties.  The ideal candidate should have 2-3 years’ experience working in and administrative or accounting role.  The candidate shall also liaise with other departments locally and overseas to effectively accomplish assigned responsibilities in accordance with guidelines and schedule.  

Roles and responsibilities

Protocol Administration:

Provide support to UK Based Staff on protocol matters ensuring smooth arrival and departure to and from Kingston.

·     Liaise with the Ministry of Foreign Affairs, Customs, Collectorates and other relevant authorities.

·     Arrange TRN/Work Permits/Accreditation

·     Manage Diplomatic IDs/Extensions/Heavy baggage/Unaccompanied Air Freight (UAF)

·     Preparation of Induction Packs for new arrivals

·     Manage process of departing officers

·     Manage purchase/sale of motor vehicles for UK Based Officers

·     Arrange for clearance of diplomatic shipments

 

Transport Administration:

·     Ensure effective management of the driving team with regular communication and use of performance processes

·     Monitor and offer training of drivers to achieve consistent delivery of BHC driving standards

·     Scheduling of duties for drivers; back up driver roster

·     Management of the official and private fleet – renewals/application of fitness, registration and insurance

·     Import, Export and Sale of Motor vehicles

·     Managing of Rubis account – payments, requesting new/replacement cards, queries with reduced fuel consumption per km travelled.

·     Overseeing usage of toll and keeping account up to date

 

Other Responsibilities:

·     Maintain efficient filing system to manage records (soft and hard copies) of area of responsibility

·     Supplier Creation, Purchase Orders, Requisition, Receipting of goods and services

·     Carry out procurement responsibilities in accordance with relevant guidelines

·     Liaise with CS Estates, Facilities and Maintenance Team and provide backup support as needed

·     Produce performance reports

·     Managing Transport, Travel and Stationery budgets

·       A recognised qualification to diploma/degree level or equivalent

·       2 -3 years’ work experience as an Accountant or Administrative Assistant

·       Excellent IT skills (particularly Microsoft Office applications);

·       Strong oral and written communication skills;

·       Proven ability to work in a team and follow supervisory directives

 

Job Holder will be required to:

·       Have knowledge of logistics, procurement, and accounting principles and practices and able to apply this on the job

·       Communicate effectively with customers (internal and external) and other stakeholder.

·       Utilizes other talents to provide backup for other Corporate Services Officers where necessary

Language requirements

Language: English

Level of language required:  Applicant must be fluent in written and spoken English

Must have the legal status to live and work in Jamaica.

·       Knowledge Foreign Affairs, Customs, and Statutory Compliance matters

·       Experience managing transport fleet would be an advantage;

·       Basic Human Resources ability

·       Budgeting/Forecasting experience

·       Knowledge/experience in other disciplines would be an asset.

Collaborating and Partnering, Delivering Value for Money, Managing a Quality Service, Delivering at Pace




28 September 2021

A2 (L)

Fixed Term

39

6 months

Americas, Caribbean & Overseas Territories

Jamaica

Kingston

British High Commission

J$2,385,707.58




1 November 2021




29 April 2022

·      The British High Commission in Jamaica offers an attractive working environment and remuneration package for this role. This is a full-time, temporary (6 months) engagement.

·      The successful candidate will be subject to a 90-day probationary period.

·      The appointment will also be subject to satisfactory local and UK security clearances.

·      The British High Commission in Jamaica is an equal opportunities employer, dedicated to inclusivity, a diverse workforce and valuing difference.

·      Candidate must have the right to live and work in Jamaica

Learning and development opportunities

The British High Commission has an active Learning and Development Committee and encourages staff to take advantage of opportunities for personal development, both in Jamaica and more widely.

Employees who are not liable to pay local income tax on their Mission salary, eg some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Working patterns:

Standard working hours are from 08:00-16:30 Monday to Thursday and 08:00-13:00 on Fridays.

If the job is suitable for flexible working patterns, please provide details:

May be required to work outside of standard working hours based on mutually recognized circumstances.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.



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