UK Mission
Home Office
Note: Due to COVID-19, you may experience some delay in the progress of this recruitment campaign. We are working hard to minimise any disruption. You may find more information in the Additional Information section below.
The British Embassy in Paris is part of a world-wide network, representing British political, economic and consular interests overseas. It is also part of the UK’s France Network (including offices in Lyon, Bordeaux and Marseille and representation to international organisations in Paris (OECD and UNESCO) and Strasbourg (CoE).
The British Embassy is currently looking for an Operational Services Officer. This is a temporary job to cover maternity leave. The role coordinates service delivery in the UK Delegation and the successful candidate will be expected to bring a flexible and positive attitude to the job. The friendly and professional Delegation team environment offers an excellent atmosphere to flourish and for the candidate to thoroughly enjoy the role while learning about support services to the whole range of UK objectives at the Council of Europe.
The OSO is responsible for ensuring that the UKDEL can effectively and safely meet its operational requirements. A component of this is ensuring that the working spaces are operationally ready , and provide operational support on transport requirements, UK Delegation events and diplomatic receptions, estate management, inventory management and stocktaking, small purchases and supplies. The job requires high integrity, team working and presenting a professional image while delivering frontline operational support.
NB certain functions may change due to hiring of other positions
Roles and responsibilities:
- Coordination and preparation for UK Delegation events and providing assistance during events;
- Residence functions – coordination and liaison with contractors and the Paris team, to ensure the FCO Estate is in good order and that the UKDel team are able to make best use of it to further UK interests;
- Coordinating the use of the Residence, including by visitors and ensuring it is prepared in advance;
- Commissioning and monitoring work orders for Interserve contract work, including through the identification of health and safety issues which require attention;
- Assisting with diplomatic bags, mail and courier services;
- Assisting the Paris team in locating residential properties;
- Coordinating with colleagues on the maintenance of regular inventories (silverware and Government Art Collection);
- As necessary, assistance to staff with French bureaucracy and Protocol procedures;
- Arranging payment by government procurement card of any caterers bills or other ad hoc purchases (and accounting for these on the FCO online system);
- Arranging regular servicing of equipment, both residential and at the office.
- Assistance with daily security issues (outside of the confidential zone)
- Occasional driving, including organising basic vehicle maintenance, record-keeping and security;
- Occasional cover for core elements of the Executive PA role.
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Full professional proficiency in French and English, including excellent writing skills* ( C1 level);
- Experience/knowledge of other administrative duties.
- Familiarity with IT tools such as Microsoft Word, Excel and Outlook.
- A full clean driving licence.
- Knowledge of the Council of Europe and/or working in a Delegation or Embassy.
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience
11 November 2020
A1 (L)
Fixed Term, Part-Time
25
6 months
Europe, Eastern Europe & Central Asia
France
UK Delegation to Council of Europe, Strasbourg
British Embassy
1
1832
14 December 2020
This is a part-time and maternity cover position.
All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://www.cjn.justice.gouv.fr/cjn/b3/eje20 ), two written proofs of address (utility invoices and/or bank statements) and two references.
Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.
Your application will only be considered if you follow the guidance below:
- Your application must be sent in English only.
- Your application must clearly indicate all nationalities you hold.
Visa / Passport requirements: Candidates must currently hold the independent right to live and work in — and be prepared to ensure that right remains throughout the scope of the contract. Additional requirements may become necessary pending EU Exit. If requirements change additional eligibility information will be shared during the recruitment process.
All appointments are subject to professional background check satisfactory security clearance. The successful applicant will be required to provide a copy of his/her passport or national identity card for all nationalities held, an up-to-date criminal record (casier judiciaire) for recent countries of residence (which can be obtained online at https://www.cjn.justice.gouv.fr/cjn/b3/eje20 ), two written proofs of address (utility invoices and/or bank statements) and two references.
Staff recruited locally by the British Embassy in France are subject to Terms and Conditions of Service according to local French employment law and FCO guidance for Local Staff. The posts we offer are not an entry point into the UK’s Diplomatic Service.
Your application will only be considered if you follow the guidance below:
- Your application must be sent in English only.
- Your application must clearly indicate all nationalities you hold.
Must currently hold the independent right to live and work in France and be prepared to ensure that right remains throughout the scope of the contract.
*Please refer to the “Common European Framework of Reference for Languages”. We are looking for a C1 level or equivalent. CEFR indicates Level C1 as mastery or proficiency level which can understand a wide range of demanding, longer texts, and recognise implicit meaning. Can express him/herself fluently and spontaneously without much obvious searching for expressions. Can use language flexibly and effectively for social, academic and professional purposes. Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.
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