Other British Government Departments (Partners across Government, including UK Visas)
MOD (Ministry of Defence)
Main purpose of job:
The Defence Section is responsible for maintaining and strengthening the UK’s defence interests with the Republic of Singapore. It does this by promoting links between UK and Singapore defence organisations and defence-related institutions. It identifies areas for potential cooperation between both countries and develops bi-lateral programmes that support this interaction.
A vacancy has become available for the Executive Assistant to the Defence Adviser within the Defence Section.
Roles and responsibilities:
Personal Assistant duties:
- Dealing effectively with all correspondence (telephone, email and post)
- Manage DA diary including arranging external/internal meetings and associated travel
- Maintenance and management of Defence Section files and records
Administration of Training:
- Liaison with the Singapore Armed Forces and UK International Defence Training (IDT) agencies to assist promotion of UK military training programmes
- Maintenance of a database of training records
- Administer travel arrangements and course documentation for all IDT students
Defence Section Administration and Support Responsibilities will include:
- VIP defence visitors, including visit programmes and management for Defence Engagement events
- British High Commission Defence Section representational functions/events
- Representation on various High Commission committees
- Relevant experience as an Executive Assistant or a similar executive administration role.
- Proven record of delivering results, including excellent organisational and planning skills.
- Excellent interpersonal and communication skills.
- Able to organise and prioritise a heavy workload.
- Initiative to problem solve, raise matters of concern and seek guidance where necessary.
- Proficiency in Microsoft Office and web applications.
- Occasional out of hours work may be necessary.
Collaborating and Partnering, Achieving Commercial Outcomes, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience
7 April 2021
24 May 2021
We offer a competitive package, which includes basic salary of SGD 3,744 per month and annual wage supplement [an additional 2 months’ salary paid out in December each year], 23-day annual leave entitlement in pro rata and insurance plan.
Due to the Government of Singapore’s measures to prevent the spread of Covid-19, including safe distancing and travel restrictions, we are only able to accept applications from those currently resident in Singapore.
We offer time and financial support for the successful candidate to take advantage of professional learning and development opportunities inside and outside of the organisation.
The BHC has an active Learning & Development Committee which works hard to provide a comprehensive L&D offer. There is a wide range of options available for personal development including training courses, coaching and mentoring, job-shadowing, presentations and learning sets. Staff have access to a wide variety of online resources through the International Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all available opportunities.
All new hires undertake a workplace induction and there are a number of mandatory e-learning courses that must be completed in order to pass probation.
Normal working hours are 37.5 per week: 8.30am to 5.00pm from Monday to Friday.
BHC Singapore supports and promotes flexible working as a crucial part of our inclusive offering.
We are happy to offer a variety of flexible working patterns, including non-standard working hours, working remotely or working compressed hours.
In addition to the duties which this job normally entails, you may from time to time be required to undertake additional or other duties as necessary to meet the needs of the High Commission, including playing a part in the corporate life of the mission and supporting any crisis response.
No accommodation or relocation expenses are payable in connection with this position. You must have or be able to obtain a local work permit which we will sponsor.
Staff recruited locally by the British High Commission are subject to terms and conditions of service according to local Singapore employment law.
Employment offers are subject to successful clearance of pre-employment checks. Only short-listed applications will be called for personal interviews.
The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
Please note that your application must be submitted before 23:55 on the day mentioned in the above field “Application deadline”.
Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.
Indicated start date is provisional and subject to successful completion of reference and security checks.
To those applicants not shortlisted, we extend our appreciation for considering the British Government as a potential employer.
The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.
To help us with our recruitment effort, please indicate on the application form /in your cover letter where (ngotenders.net) you saw this job posting.