Workplan Expert

BACKGROUND INFORMATION

The Results Oriented Monitoring (ROM) system is the external monitoring system of the European Commission. It aims at enhancing the European Commission’s (EC) accountability and management capacities with a strong focus on results and support to the EU Delegations’ and Headquarters’ services by providing an external opinion on project implementation. For more information on ROM, please see the following link:

https://europa.eu/capacity4dev/rom/

The Workplan Expert (WPE) is expected to contribute to the work of the team in charge of the implementation of the ROM system (ROM Global team). The ROM Global team is active in three strands of the EU External Assistance: (a) Asia and the Pacific, (b) Latin America and the Caribbean, and (c) Centrally Managed Thematic Interventions.

POSITION SUMMARY

The WPE is a Medium Level Expert who is part of the Core Team of the project and (s)he is based in Brussels on a full-time basis. During the COVID-19 pandemic, the necessary arrangements are in place in line with the recommendations of the Belgian state and all relevant safety provisions resulting in a temporary period of tele-working.

The WPE works together with the Workplan Coordinator of component 1 (ROM review), the three Strand Leaders, and the coordinators of the other ROM components (i.e. Component 2: Support for Designing Logframes, and Component 3: Results Data Collection).

The WPE prepares the ROM review planning, including the definition of the respective portfolio (which is expected to cover annually circa 250 interventions). The WPE has a key role for all Core Team operations related to the ROM review workplan.

In order to be familiar with the latest developments of the ROM review service, the WPE will receive appropriate training in Brussels at the start of his/her assignment. Also, the WPE will be closely guided by the Resources and Workplan Coordinator.

MAIN RESPONSIBILITIES

• Setup and supervision of the ROM review workplan: overall planning, coordination with related stakeholders to define the annual ROM review portfolio, plan missions, and assign ROM experts, Quality Control Experts, and Mission Organisers.
• Oversee the proper implementation of the desk, field, and reporting phase of the ROM review missions and make the necessary adjustments in the ROM review workplan after liaising with the appropriate Core Team colleagues.
• Coordinate the planning of the experts involved in the Quality Control of the ROM review outputs, including the Strand Leaders.
• Send the contracting requests for experts to the Finance/Contract Unit.
• Process the feedback of Operational Managers and other stakeholders on issues affecting the workplan and perform workplan adjustments (and future planning).
• Coordinate the elaboration of the Desk Studies.
• Supervise potential problems deriving from the available information on the interventions (e.g. as they are reflected in the Desk Studies) and coordinate with the appropriate Core Team Members.
• Operate the ROM module (ROM IT system established by DG INTPA), as appropriate.
• Record lessons learned during the ROM review work planning and keep adequate records of those.
• Participate in Core team meetings and ensure adequate coordination with the other Core Team members.
• Depending on the effectiveness of the devised planning, participate in ROM review missions (physical and/or remote) aiming to obtain hands-on experience in the implementation of the ROM review service.

REQUIRED QUALIFICATIONSGeneral

• Master’s degree in International Development, Political Science, Management or a related field.
• A minimum of 6 years of professional experience in international development cooperation.
• A minimum of 3 years in results-based approaches, monitoring and evaluation.
• Fluency in English.
• Project management knowledge.
• Knowledge of EC Development policies
• Excellent computer skills (MS-Office and in particular MS Excel).
• Effective oral and written communication skills, diplomacy & discreetness.
• Responsibility and attention to detail.
• Organisational skills; capacity to develop several tasks simultaneously; break-down complex tasks to simpler ones; problem-solving capacity; respect of deadlines.
• Ability to work as part of a team and in a multicultural environment.
• Willingness and ability to learn.

Assets

• Previous experience in working with EU institutions.
• Analytical skills and proven ability to synthesise information from multiple sources.
• Ability to operate in Spanish, French, or Portuguese (by order of priority).
• Experience in working in different countries.
• Experience in statistical data management and analysis.
• Knowledge of SharePoint.

WORKING CONDITIONS

• Office centrally located in Brussels;
• Standard office environment with shared space;
• Working hours can be discussed with the Team Leader.

COMPENSATION

The WPE will invoice his/her services on the basis of monthly timesheets during the project lifetime with possibility of further extension (the project is expected to be completed in August 2023 and it is renewed annually based on the performance of the ROM Global team).

METHOD OF APPLICATION

Please send your CV and cover letter in English to Justyna Bielat at [email protected]. Indicate in the subject line “WPE”.

APPLICATION DEADLINE

21 June 2021

DESIRABLE START DATE

12 July 2021

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by a person assigned to this position. They are not intended to be considered as an exhaustive list of all responsibilities, duties, and abilities required.