UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP’s 2018-2021 Strategic Plan emphasizes the critical links between environmental sustainability, climate change mitigation and adaptation, and broader efforts to achieve the goals of the 2030 Agenda and Paris Agreement. As part of the Global Policy Network in the Bureau for Policy and Programme Support, UNDP’s Nature, Climate Change, and Energy (NCE) Team promotes and scales up integrated whole-of-governance approaches and nature-based solutions that reduce poverty and inequalities, strengthen livelihoods and inclusive growth, mitigate conflict, forced migration and displacement, and promote more resilient governance systems that advance linked peace and security agendas.
The NCE Team works with governments, civil society, and private sector partners to integrate natural capital, environment and climate concerns into national and sector planning and inclusive growth policies; support country obligations under Multilateral Environmental Agreements; and implement the UN’s largest portfolio of in-country programming on environment, climate change, and energy. This multi-billion dollar portfolio encompasses: Biodiversity and Ecosystem Services including forests; Sustainable Land Management and Desertification including food and commodity systems; Water and Ocean Governance including SIDS; Climate Change Mitigation and Adaptation; Renewable and Modern Energy; Extractive Industries; Chemicals and Waste Management; Environmental Governance and Green/Circular Economy and SCP approaches. This work advances crosscutting themes on innovative finance, digital transformation, capacity development, human rights, gender equality, health, technology, and South-South learning. UNDP’s Nature, Climate and Energy practice spans 137 countries, with a portfolio directly benefiting 86 million people. Our support to Governments focusses on enabling an inclusive, resilient, green recovery by: building competency to accelerate access to sustainable energy and climate and nature-positive policies and finance; scaling capacity to ensure No One is Left Behind; catalyzing SDG and Paris-aligned investments (public and private); delivering client-focused solutions that respond to countries’ immediate, mid- and long-term recovery and socio-economic development priorities; and leveraging our on-the-ground presence and networks to unlock bottom-up solutions that deliver lasting impacts at country level.
In addition to UNDP’s bilateral partnerships on nature climate and energy, UNDP is an accredited multilateral implementing agency of the Green Climate Fund (GCF), the Multilateral Fund (MLF), and the Global Environment Facility (GEF) which includes the Global Environment Facility Trust Fund (GEF Trust Fund); the Nagoya Protocol Implementation Fund (NPIF); the Least Developed Countries Fund (LDCF); and the Special Climate Change Fund (SCCF). As part of UNDP’s partnership with these vertical funds, UNDP provides countries specialized integrated technical services for eligibility assessment, programme formulation, capacity development, policy advice, technical assistance, training and technology transfer, mobilization of co-financing, implementation oversight, results management and evaluation, performance-based payments and knowledge management services. The Nature, Climate and Energy Team focuses on managing the oversight of climate and environmental financial resources from global trust funds to catalyze and unlock other types of public and private financing for sustainable development. This includes oversight of the design as well as implementation phase of projects (together with Country Offices and Regional Bureaus), as well as portfolio level oversight and management.
Sound chemical and waste management could reduce the risks of exposure to hazardous chemicals and protect the human health and environment. UNDP Montreal Protocol/chemical Programme focuses on providing policy and technical advisory, design and implementation oversight of the chemical projects funded by Global Environment Facility, the Multilateral Fund, and bilateral donors. Chemical team is organized into a number of substantive technical teams with staff located in both HQs and UNDP’s Regional Hubs in Istanbul, Panama, and Bangkok. Currently, UNDP supports over 73 countries in meeting their obligations under the Montreal Protocol on Ozone Depleting Substances and its Kigali Amendment on HFCs, Stockholm convention on POPs, Minamata convention on mercury, as well as strategic approach of international chemical management (SAICM). UNDP has been on the forefront of efforts to advance the Kigali Amendment to tackle the climate change and improve cooling efficiency by partnering with developing countries, MLF, GEF, K-CEP, CCAC, Cool Coalition, bilateral donors and the private sector. UNDP’s Chemicals and Waste Programme helps client countries improve their capacities for sustainable production and consumption, clean air action plan, integrated waste management (healthcare waste, E-waste, plastics), sustainable and non-chemical development in SIDS, promotion of Green/Circular Economy, resource efficiency, good practice in Artisanal and Gold Mining sector (ASGM
Under the direct supervision of the Finance Specialist for the NCE/Montreal Protocol Chemicals Unit and overall guidance of the Director, Montreal Protocol Chemicals Unit, the Programme Associate will contribute to the overall execution of the NCE/MP Chemical unit’s operational services that support effective portfolio implementation oversight, management, and delivery.
The Programme Associate will work in close collaboration with the Operations and Programme teams in HQ, Regional Hubs, and country offices to resolve complex programme-related issues and to ensure consistent high-quality service delivery.
Duties and Responsibilities
Resource Management and Operational Support
Responsible for the revenue management business process from BU perspective ensuring coordination and follow up with BMS/GSSU teams, timely processing of signed bilateral agreements to facilitate GSSU actions, monitoring of payment and reporting milestones as applicable, follow-up with donors for transfer of funds, processing of funding received and transfer to relevant projects;
Assist in procurement of goods and services as relevant and support the procure to pay processes within the context of the ICF;
Verify supporting documents and process payments on the basis of certified payment requests and invoices submitted by MPU teams when authorized to be charged to the approved management budget and global project budgets managed by MPU;
Advise team members in the correct use of budget chart-fields and correct procedures for processing of transactions;
Maintain files and records of payments and other project financial transactions and supporting documentation in accordance with the Internal Control Framework and Financial Rules and Regulations;
Support resources oversight, budgeting and expenditure control processes for overall MLF portfolio, bilateral projects, and GEF Chemicals global projects. Conduct periodic review of project exception reports and liaise closely with country offices, Office of Financial Resources Management, and other relevant stakeholders to resolve issues and take appropriate corrective action;
Initiate and follow up with country offices for the financial closure of operationally completed projects within mandated time frames to meet the reporting requirements of UNDP and relevant donors;
Support the monitoring of the automated cost recovery processes for General Management Support (GMS) fees, ensuring that the donor approved rates are correctly updated on the MP GMS page for new projects (awards) and exceptions are addressed with country offices for projects that combine outputs with different rates and same donor under the same award, for instance, and manual adjustments, if applicable are processed;
Prepare financial and travel authorizations to country offices and regional teams as applicable;
Prepare adjusting journal entries for income and expenditure required to transfer resources/expenditure between projects or to correct errors.
Expected Results: Effective support to portfolio implementation and accurate and timely reporting on the use of approved resources in line with UNDP and donor requirements.
Administrative management and monitoring of global projects
Responsible for the administrative management and monitoring of global projects, ensuring timely allocation of resources to support implementation of activities;
Set up initial budgets on the basis of approved project documents and process revisions based on annual work-plans from programme managers ensuring accuracy of data recorded in the corporate project management systems, and associated project documentation is in accordance with the Financial Regulations & Rules of UNDP and respective Vertical Funds;
Monitor expenditure and resource balances to ensure these are in line with approved funding, review and make recommendations for corrective action as appropriate;
Assist in the compilation and review of portfolio reports on the status of administrative and programme budgets. Highlight any issues or errors for further analyses and decision-making;
Prepare draft checklists for review to support operational and financial completion of global projects and close projects on the basis of final checklists;
Assist in the formulation and preparation of the unit’s annual operating budget funded by MLF core unit and earned fees. Assist with monitoring and follow up on centrally issued allocations.
Expected Results: Effective administrative oversight and monitoring of global projects from signature of project document to closure.
Programme Implementation Oversight and Country Office Support
Support the Delegation of Authority process for approved projects and issuance of allocations based on approved project documents for new projects, substantive revisions for new tranches and annual work plans for ongoing projects;
Assist COs and programme teams with portfolio-related questions pertaining to financial and budget management, and availability of resources;
Responsible for the preparation and analysis of periodic delivery reports and annual donor financial progress report and other reports as required.
Expected Results: Timely support to facilitate initiation of implementation of approved projects and effective implementation support.
Learning and Knowledge sharing
Learn from, and contribute to, knowledge sharing during team meetings and other learning events; participate in training programmes and workshops as required;
Support logistics and documentation in preparation and organization of team meetings and other relevant meetings as needed;
Stay abreast of current policies and procedures and operational strategies and donor requirements.
Expected Results: continually learn and share knowledge to enhance service delivery and knowledge management.
Competencies
Core
Innovation
Ability to make new and useful ideas work.
Leadership
Ability to persuade others to follow.
People Management
Ability to improve performance and satisfaction.
Communication
Ability to listen, adapt, persuade and transform.
Delivery
Ability to get things done.
Technical/Functional
Quality Assurance
Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled.
Financial Resources and Budget Administration
Ability to operationally monitor programme and project budgets and allocations with a strategy aimed at improved performance and demonstrable results.
Data Management and Analysis
Ability to organize and retrieve data in a useful fashion, evaluate and derive relevant findings.
Monitoring and Reporting
Knowledge of tools and systems, apply practical experience in planning, monitoring and reporting.
Knowledge Management
Ability to efficiently handle and share information and knowledge.
Required Skills and Experience
Education
Secondary education with at least 7 years of relevant experience is required preferably with specialized certification in Business or Public Administration, Finance or related areas;
A Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or other closely related field with at least 4 years of relevant experience will also be accepted.
Experience
Minimum of 7 years of experience, (or 4 years with a Bachelor’s degree) in resources management, budget management, programme/project management or Administrative support functions;
Experience in portfolio oversight and administrative monitoring and reporting is required;
Experience in the usage of computers and office software packages (MS Word, Excel)
Database management experience is a plus;
Good knowledge of an ERP System (such as Atlas) and UNDP Procurement, Finance and/or Accounting structure will be considered an advantage;
Familiarity with resource management and administration policies and guidelines under the MLF and GEF desirable.
Language Requirements
Fluency in written and spoken English;
Proficiency in other UN languages is an asset.
Disclaimer
Important applicant information
Internally advertised General Service (GS) fixed-term appointment (FTA) positions located in Headquarters are open to GS staff members currently serving in New York/Washington D.C. who hold a UNDP permanent or FTA who are either US Permanent Residents, US citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York or Washington, DC.
Current UNDP GS staff serving outside of HQ must meet the eligibility criteria stated above prior to their application.
Selected candidates who meet the above mentioned eligibility criteria are responsible for their own travel and/or relocation costs
Local recruitment
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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