Project Coordinator, Knowledge and Learning, NDCP

Job Summary

In this role, you will play an integral role in the Knowledge and Learning workstream, which supports countries in sharing knowledge for climate action through written products, peer-to-peer exchanges, and online tools. You will be responsible for core operational, administrative, and project management functions, as well as events coordination and support. The role demands attention to detail, strong problem-solving skills, and the ability to thrive in a fast-paced, collaborative environment. You will report to the Knowledge and Learning Director and will work closely with all members of the Knowledge and Learning workstream and across the Support Unit.

This position is remote due to Covid-19, but you will be based at WRI’s office in Washington, DC once restrictions have lifted.

Job Responsibilities

Grant and Financial Management (25%)

• Support the Director of Knowledge and Learning in tracking Knowledge and Learning budgets through regular reporting
• With the Operations Manager and Grants and Finance Manager, track project budgets, review monthly Financial Status Reports, monitor contracts, and track partner financial commitments
• Monitor monthly expenses and keep direct project budgets up to date in budgeting software
• Manage project grants and contracts, including ensuring compliance with terms and conditions and liaising with funders
• Prepare budgets for events and other project deliverables, and prepare fiscal year documents assigned to the Knowledge and Learning team by the Support Unit Ops team
• Create and maintain subgrant and contract agreements with partners and contractors, including processing all payments, and amending agreements when necessary. Process invoices and payments in compliance with established governance

Project and Partner Management (20%)

• Track progress for Knowledge and Learning project deliverables and assist Director of Knowledge and Learning in supporting team to meet targets and objectives
• Coordinate with consultants and external partners to arrange meetings and manage collaboration as assigned
• Facilitate publication of written products, including coordinating editing and design process with communications team
• Provide well-rounded proactive operations and management advice to Knowledge and Learning Director to ensure sound implementation of projects per donor standards and in resolving operational and coordination issues

Event Coordination and Logistics (20%)

• Book, organize, and ensure the successful execution of meetings to include venues, facilitators, interpretation services, catering, availability of materials, and any other needed services as well as complete the necessary contracts and payments, in line with WRI guidelines
• Arrange travel for participants, in keeping with donor requirements and NDC Partnership budgets. Complete participant travel reimbursements, ensuring proper documentation
• Assist with staff travel arrangements and expense reports as needed
• Provide logistics support for online events including Zoom administration, participant and attendee tracking and regular updating of member engagement monitoring systems

Research and Communications Support (20%)

• Coordinate knowledge and learning deliverables within and across Support Unit workstreams, ensuring that important information is communicated in meetings, emails, and project management tools
• Liaise with the Communications team to ensure effective coordination and promotion of Knowledge and Learning products, events, and insights
• Contribute knowledge and learning inputs to internal and external NDC Partnership newsletters
• In collaboration with the Communications Coordinator, draft social media posts to highlight Knowledge and Learning outputs
• Prepare talking points and slide-decks, as needed
• As needed, give team presentations on agreed topics

Administration (15%)

• Liaise with Knowledge and Learning team members to structure team meetings and ensure that action items are completed. Attend internal and external meetings, taking notes and tracking follow-ups with staff and partners
• Coordinate and schedule internal and external meetings regarding projects among team
• Assist with recruitment and onboarding of new staff members
• Support the Knowledge and Learning Director in administrative needs, including scheduling, travel, email, communications, and general organizational needs
• Serve as the go-to person for the Knowledge and Learning team’s ad-hoc administrative needs

Job Qualifications

• Bachelor’s degree, preferably in a related field or with substantial professional work to demonstrate the relevance of that experience. Excellent academic record preferred
• Minimum of 1 year of relevant full time work experience required
• Experience in event management and budgeting processes
• Detail-oriented and highly organized with at least three years of hands-on experience, ideally within an international nonprofit organization
• Strong computer skills and experience in Microsoft suite, database management, cloud- and web-based communications. Advanced Excel skills required
• Ability to manage multiple priorities and work under pressure with tight deadlines. Flexible and capable of working with minimal direction and supervision
• Excellent writing, editing, and oral communication skills
• Spanish/French language skills preferred
• Commitment to the NDC Partnership’s mission and values
• US work authorization required for this position

Potential Salary

$46,000 – $60,000 if based in United States. Salary is commensurate with experience and other compensable factors.

How to Apply

Please submit a cover letter with resume. Applicants must apply through the WRI Careers portal to be considered.

Program Overview

Following the landmark Paris Agreement, countries are implementing their Nationally Determined Contributions (NDCs) for climate action. The NDC Partnership is a global coalition of countries and institutions working to mobilize support and achieve ambitious climate goals while enhancing sustainable development. Through our Partnership, members leverage their resources and expertise to provide countries with the tools they need to implement their NDCs and combat climate change to build a better future. Hosted by WRI and the UNFCCC Secretariat, the NDC Partnership has members in all regions of the world, with Support Unit staff in Washington, DC and Bonn, Germany.

WRI Overview:
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect.

The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.
 
We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa,  Brazil, China,  Europe,  India,  Indonesia,  Mexico and the United States  as well as a growing presence in other countries and regions.  

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.