View Vacancy – MNL – Regional Finance Assistant, A1 (L)

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

GTPC (Global Transaction Processing Centre)

The British Embassy Manila is a large diplomatic mission delivering a dynamic and rapidly expanding programme of activity in support of the UK’s objectives on prosperity, security and consular matters. The Embassy is a modern, diverse and inclusive employer where everyone contributes to the Embassy’s CORE Values of Collaboration, Opportunity, Respect and Excellence.

Main purpose of job:

The Global Transaction Processing centre makes approx. 16,000 payments a month and provides financial transactional services to Embassies in Africa, Eastern Europe, Middle East and Asia.  We are looking for regional finance officers to process financial transactions accurately, timely and according to financial guidance. 

There are 4 teams and once probation is confirmed, officers may be moved between teams depending on business need. 

Each Team is responsible for the following:

Supplier Maintenance and PO Team

    • Set up Suppliers on Oracle and relevant banking platforms.
    • Create Purchase Orders on Oracle
    • Set up Distribution Sets.

    Invoice Team

    • Review and process invoices, debit and credit memos, staff expenses, distribution sets and payroll. 

    Payment Team

    • Prepare payment batches and process payments, including payroll on banking platforms.

    Accounts Receivable

    • Enter receipts onto Oracle and provide initial data check of Network Post Accounts

    Roles and responsibilities / what will the jobholder be expected to achieve?

    Finance Officers (A1) are expected to perform the following duties:

    • Check all financial documents to ensure they meet compliance procedures before processing.
    • Escalate non-compliant documents to line manager.
    • Enter all compliant financial transactions on Oracle within the relevant Service Level Agreements
    • Archive document according to relevant data management policies. 
    • Keep up to date with Standard Operating procedures attending monthly training sessions.
    • Work collaboratively across teams to ensure the whole team is able to meet Service Level Agreements.
    • Keep relevant documentation/guidance on Sharepoint up-to-date.
    • Escalate to line manager any issues with non-compliance of process. 

    • Fluency in English, both oral and written.
    • Procure To Pay/Accounts payable experience.
    • Experience with Microsoft Office.

    • Diploma/Degree holder (preferably in Finance or equivalent). 
    • Exposure to financial systems such as Oracle.
    • Experience of working in a Shared Service environment.
    • Experience of delivering a regional service.

    Making Effective Decisions, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

    2 June 2021

    A1 (L)

    Fixed Term, Full-time, Temporary


    3 months

    Asia Pacific



    British Embassy



    28 June 2021

    The two temporary positions being advertised are on a fixed-term contract of 3 months, with a possibility of extension up to 6 months.

    The British Embassy offers a competitive compensation package, 36-hour work week, guaranteed 13th and 14th month pay, 20 days paid annual leave (calculated on Pro-rata basis if joined after 1 January), extensive medical insurance, life insurance and access to a guaranteed 5 days of learning opportunities a year. 

    No accommodation or relocation expenses are payable in connection with this position. You must have work authorisation for the Philippines in order to apply.

    Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Manila is subject to Terms and Conditions of Service according to local Philippine employment law.

    Candidates are expected to have a valid NBI Clearance.

    All applications must be received before 23:55 Standard Philippine Time on the day of the deadline indicated above. 

    Incomplete application forms will not be taken into consideration, so please ensure you provide the information requested. We regret to advise that we will only be contacting short-listed candidates. Applicants called for an interview will be assessed on the core competencies listed above.

    The indicated start date is provisional and would depend on completion of necessary pre-employment and security checks.

    Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

    Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official site. If you complete and send an application through any other site, we will not receive it.

    To help us track our recruitment effort, please indicate on the application form /in your cover letter where ( you saw this job posting.

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